Funding: Community-Based Projects for Seniors

Community-based projects under the New Horizons for Seniors Program (NHSP) that enable seniors to share their knowledge, skills and experiences with others, and help communities increase their capacity to address local issues, are eligible to receive up to $25,000 per year, per organization.

Projects must address one or more of the program's five objectives:

  1. promoting volunteerism among seniors and other generations;
  2. engaging seniors in the community through the mentoring of others;
  3. expanding awareness of elder abuse, including financial abuse;
  4. supporting the social participation and inclusion of seniors; and
  5. providing capital assistance for new and existing community projects and/or programs for seniors.

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Deadline: July 10, 2015 at 11:59 p.m. EST (postmarked).

Call for Proposals in Quebec

A Canada-Quebec Memorandum of Understanding for the New Horizons for Seniors Program sets out mechanisms for collaboration in order to ensure complementary action between the governments of Canada and Quebec to the benefit of seniors in Quebec. As a result of discussions under this Memorandum of Understanding, the two governments collaborate in the assessment of community projects.

Important: A separate Grant Application/Agreement for the NHSP’s community-based projects must be used for projects in Quebec.

For applicants in Quebec, or if the main activities of your project will be taking place in Quebec, you must submit a complete application for funding on the Grant Application/Agreement 2015-2016 for projects in Quebec. We also encourage you to use the Applicant Guide 2015-2016 for projects in Quebec.


Introduction

The New Horizons for Seniors Program (NHSP) helps to ensure that seniors can benefit from, and contribute to, the quality of life in their communities through active living and participation in social activities.

NHSP’s community-based projects support local initiatives across Canada. They are inspired or led by seniors, volunteer-based and supported by their communities. NHSP reinforces that seniors are valuable assets to communities. By empowering seniors and encouraging them to share their knowledge, skills and experience with others, NHSP enhances seniors’ social well-being and community vitality.

The Program provides funding for projects that encourage seniors to play an important role in their communities by volunteering, participating in and leading community activities. The program also provides funds to help organizations make necessary modifications or repairs to their existing facilities, or to purchase/replace equipment and furnishings to enable programs and activities for seniors.

The age of a “senior” has been defined for various purposes from age 50 (e.g. Canadian Association of Retired Persons) to age 60 (the United Nations definition of older persons) to age 65 (Eligibility for Old Age Security and the Guaranteed Income Supplement). The understanding of the term “senior” is therefore contextual.

Eligible applicants

  • not-for-profit organizations;
    • Examples of not-for-profit organizations can be: churches or church associations, charities, activity clubs, volunteer organizations, professional associations, museums, or in some cases sports associations.
  • coalitions, networks and ad hoc committees;
  • municipal governments;
  • research organizations and institutes;
  • educational institutions (e.g. universities, colleges, CEGEPs, school boards/school districts);
    • Provincially/territorially funded institutions are eligible with the agreement of the provincial/territorial government.For this call, these institutions in Alberta, Manitoba, New Brunswick, Nova Scotia, Nunavut, Quebec, and Saskatchewan are eligible.
  • public health and social service institutions;
    • Provincially/territorially funded institutions are eligible with the agreement of the provincial/territorial government.For this call, these institutions in Alberta, Manitoba, New Brunswick, Nova Scotia, Nunavut, Quebec, and Saskatchewan are eligible.
  • Aboriginal organizations (including band councils, tribal councils and self-government entities);
  • for-profit enterprises.
    • For-profit enterprises may be eligible for funding provided that the nature and intent of the proposed activity is non-commercial, not intended to generate profit, and supports program objectives.

Organizations of the same name are eligible to submit applications in different communities, provinces and territories provided they have a separate board of directors and operate independently of one another. They are considered separate organizations under the funding.

Organizations are allowed to submit multiple applications; however, the total of all applications combined must not exceed $25,000, including applicable taxes per year, per organization. Otherwise, the organization will have to withdraw an application to respect the funding limit.

Ineligible applicants

  • individuals;
  • provincial/territorial departments and agencies;
  • post-secondary institutions, as well as social service and public health institutions, are ineligible without the agreement of the provincial or territorial government. For this call, institutions in British Columbia, Newfoundland and Labrador, Northwest Territories, Ontario, Prince Edward Island and Yukon were ineligible.

Eligible projects and activities

General project eligibility

Applicants are encouraged to work with other partners in their community to identify local needs and to design projects that respond to these needs. The NHSP seeks to fund programs or projects that:

  • benefit a broad clientele;
  • present an innovative and creative approach to address a community concern;
  • strive to have a lasting impact on communities;
  • involve collaboration and partnerships; and
  • use resources efficiently and effectively.

Funding is available for a project only once and cannot be renewed. If your project will be ongoing, you should consider what resources you will need in order to continue after NHSP funding ends.

Projects must:

  • be led or inspired by seniors. If inspired by seniors, they must be involved in the project’s development and/or implementation in a meaningful way. The role of seniors is a very important element when NHSP projects are being considered for funding.
  • occur within a 12-month (52-week) period. NHSP funding can only support projects that are completed within this time frame.

For those projects that primarily meet one of the first four program objectives, projects must:

  • involve programs or activities not already carried out by your organization*.
    • * This could include adding different activities, reaching out to a new client base such as isolated seniors, youth or recent immigrants, or adapting activities to meet the needs of a new community.

For those projects that primarily meet the fifth objective, projects must:

  • involve programs or activities not already carried out by your organization*; and/or
  • involve current programs or activities that are at risk of not continuing should the renovation and/or equipment purchase not be funded. These current programs or activities must also meet one of the first four program objectives.

Eligible projects

In order to be eligible, project activities must be led by seniors, or seniors must play a meaningful role in the project (planning and/or delivery). Activities eligible for funding can include, but are not limited to, the following:

  • seniors developing approaches to encourage new and emerging cohorts of seniors to be more actively involved in community activities;
  • adopting approaches (policies and tools) to more effectively attract, recruit and retain diverse cohorts of volunteers, including other generations;
  • seniors sharing their knowledge, skills and experience with others;
  • promoting awareness of elder abuse, including financial abuse;
  • seniors reaching out to vulnerable seniors such as those who are socially or geographically isolated;
  • volunteering, mentoring, leadership training and skill matching for seniors;
  • seniors’ intergenerational and intercultural learning and relationship building programs and activities;
  • seniors involved in developing / sharing tools and resource materials;
  • seniors sharing best practices;
  • equipment purchase or replacement for programs and activities for seniors, and
  • renovations and repairs to facilities for programs and activities for seniors.

Remember: When planning your project activities, your organization should look into whether or not they will need any special permits, insurance, waivers, or support from governing bodies, such as a Band Council Resolution or any other permissions required.

Ineligible projects and activities

The following activities are not eligible for community-based funding:

  • core or ongoing activities (activities regularly/normally carried out by the organization);
  • activities where the role of seniors is minimal or not clearly described;
  • projects to develop or deliver accredited primary, secondary, or post-secondary curricula;
  • fundraising activities, door prizes or gifts;
  • projects which provide a core health or social service to individuals (e.g, one-on-one service or training, projects that deal primarily with health interventions, including the creation of a meal delivery service to individuals); and
    • NHSP is not intended to fund projects which provide a core health or social service to individuals. Providing a service means offering activities which are designed to meet basic needs in areas such as health care, food or nutrition (including meal delivery types of services, and soup kitchen, etc.), shelter, personal transportation or income support which are generally the responsibility of other levels of government. Meal delivery programs are considered under social services as it is about delivering nutritious meals to individuals, helping them maintain their health and independence at home. However, these organizations could be eligible for a special project such as the development of a program to raise awareness for elder abuse or to develop a new way to recruit volunteers.
  • programs or services that fall within the responsibility of other levels of government.

Eligible project costs

Project costs must relate to the project and could include:

  • salaries, wages and mandatory employment-related costs for project staff;
    • Salaries, wages and mandatory employment-related costs for project staff must account for less than 25 percent of the total amount requested from the NHSP. This reflects the Program’s focus on volunteerism;
  • professional services (e.g., presenters, trainers, facilitators, researchers, etc.);
  • trades/construction contractors, installers, technicians, etc.;
  • evaluation costs (e.g., surveys to be distributed to participants at events);
  • honoraria and hospitality costs;
  • security checks for volunteers;
  • travel expenses within Canada, including transportation costs to assist seniors in participating in project activities;
    • Day trips could be eligible. These costs are reviewed on a case by case basis depending on the leadership of seniors, the purpose of the “visit” and its impact on the community. The trip needs to clearly respond to one of the first four program objectives such as:
      1. Volunteerism
      2. Mentoring
      3. Elder abuse awareness
      4. Social participation and inclusion
    • Here are examples of projects that could be acceptable:
      • Visit a Heritage Village where seniors mentor a youth group.
      • Seniors travel to another community to present a theater performance on elder abuse.
  • purchase of materials and supplies;
  • printing and distributing project materials;
  • rental and maintenance of equipment;
  • rental of space or other facilities;
  • utilities;
  • delivery/shipping costs for material and equipment;
  • dumping and disposal fees;
  • renovations or repairs;
  • capital costs required to undertake the project (e.g., equipment for participants, furnishings and fixtures); and
    • Capital assets are non-consumable single items or (a) grouping(s) of similar items that cost $1,000 (before applicable taxes) or more. For example, a group of similar items could be a public address system for seniors events, comprised of an amplifier ($600), two speakers ($150 apiece), a microphone ($150), stand and cables ($100), which equal $1,150 since they are a collection of items that are designed to function together. Non-consumable items are those that will continue to exist after the funding period ends, such as equipment, electronics, furniture and fixtures.
  • any applicable taxes.

Project costs will be assessed and certain items may not be accepted in funding applications.

Costs Limit:

  • A computer (including monitor), or a laptop, will be considered up to a maximum value of $750 (before applicable taxes). If your funding request exceeds this value, it will be reduced accordingly. For example, a laptop, and a computer with a monitor (i.e. two new computers) will be considered up to a maximum of $1,500. This does not include peripheral equipment such as scanners, printers, or computer software.

Ineligible costs

The following costs are not eligible for funding:

  • general operating costs of your organization that are not related to this project (i.e., regular telephone and heating costs, rent, utilities, property taxes, insurance, equipment for staff, audit costs, etc.);
    • Equipment for staff is not eligible under for-profit organizations. However, these costs could be considered eligible under not-for-profit organizations depending on the rationale provided for this need in the application (i.e. demonstrates a benefit to the organization and the community with a direct link to project activities).
  • costs incurred to prepare the application;
  • items of a personal/medical nature such as wheelchairs/scooters, CPR/First Aid equipment, automated blood pressure monitor, defribilator, Snoezelen room, hearing aids;
  • feasibility studies needed for physical work, including environmental assessments;
  • transportation to provide a personal service to seniors (e.g., that is not directly related to increasing the social inclusion of seniors, training senior drivers and implementing a senior's transportation program, projects that focus on transporting seniors to personal appointments);
  • project costs incurred before the agreement signed by the Department;
  • purchase of land or buildings, including new construction;
  • repairs or renovations to a building that your organization does not yet occupy;
  • decorating/beautification costs (i.e. painting or landscaping for esthetics);
  • cost over-runs (project costs that are higher in implementation than anticipated. The value of an NHSP community-based grant cannot be increased once it has been approved and signed by the Department. If costs are higher in implementation of the project than budgeted, it is the responsibility of the applicant organization to procure the missing funding to complete the project); and
    • The value of an NHSP community-based grant cannot be increased once it has been approved and signed by the Department. If costs are higher in implementation of the project than budgeted, it is the responsibility of the applicant organization to procure the missing funding to complete the project.
  • unexpected costs or contingency costs which are costs added to a project over and above the actual estimated project value to cover unexpected costs.

Note: The maximum funding available is $25,000 including applicable taxes per year, per organization. Projects cannot exceed one year, and funding cannot be renewed. Funding requests that exceed $25,000 will be screened-out.

Project Development

The following information serves to help you develop your project.

Participation

The New Horizons for Seniors Program supports projects led or inspired by seniors who make a difference in their communities and in the lives of others. This means that seniors must be involved in the project in a meaningful way. Applicants will need to identify their role in the project.

Learn how to build a project team.

Project idea

  • Be original. The project should bring forward new, interesting ways to involve seniors and others in the community. 
  • Think long term. Successful projects have a positive impact on seniors and their communities and can carry on after the proposed end date.
  • Be cost effective. Strong applications clearly demonstrate how the funds will be used to deliver project activities.
  • Be strategic. Think about issues in the neighbourhood and consider developing a project that responds to a community need.

Want ideas? Read success stories of past projects.

Project goal

Describe what is to be accomplished with the funding. For example, if bridging the gap between seniors and youth is a concern in the community, the project’s objective might be to promote social interaction between seniors and students. Again, make sure that the project goal ties into one or more of the Program’s objectives.

Project partners

Partnerships and collaboration with other organizations is encouraged because it will be considered to be an asset when the application is assessed. Remember that partners can also provide resources, such as funding, advice, volunteers or free meeting space.

For ideas on how to get partners, read the partnership tip sheet.

Community involvement

It is imperative that there be community support for the project. Applicants will need a community support letter from another organization or group in the community that supports the idea. Letters from the project partners are not considered letters of community support. Check out our tip sheet for a few hints on how to gain community support.

New Horizons for Seniors Program projects focus on community involvement and volunteerism. To increase the chances of having a successful project, consider involving volunteers. Remember, volunteers can be of all ages, with different skills and abilities. To help with this aspect of the project, see our tip sheet on how to recruit volunteers.

Project start date

For the purposes of the CFP, the activities of the project should begin in early 2016 (normally before the end of March). However, please note that proposed activities including any purchases cannot begin before you receive notice from New Horizons for Seniors Program that your project is approved for funding, and the Application for Funding/Grant Agreement form has been signed by the Department.

Remember: The project must start before March 31, 2016 and take place within a 12-month (52-week) period.

Project planning and timelines

The project activities that are being planned should be specific and realistic. The established timelines should show each step that needs to be completed within the 12-month period.

Project results

The project results are the difference or changes made in a community in an organization, or to individuals as a result of the project. Set measurable results to track the success of the project.

Final report

Organizations must submit a final report within 30 days of the project completion date and send it to the New Horizons for Seniors Program office in the province or territory. A template for the final report will be included in the notification package for successful applicants.

Reminder checklist:

  • Submit the application before the deadline.
  • Authorized representatives of the organization must sign the application.
  • Include all necessary attachments.

Develop your proposal

A new standardized form is now being used for several funding programs, including New Horizons for Seniors Program (NHSP), with the exception of projects in Quebec. Therefore, we want to stress the importance of using the Applicant Guide 2015-2016 to complete your NSHP application for funding, as it provides detailed explanations to help you complete every section of your application, including required information about your project’s budget and contributors.

For applicants in Quebec, or if the main activities of your project will be taking place in Quebec, you must submit a complete application for funding on the Grant Application/Agreement 2015-2016 for projects in Quebec. We also encourage you to also use the Applicant Guide 2015-2016 for projects in Quebec.

If you do not use the new form, your application cannot be considered complete and will be screened out.

Develop your proposal for projects in Canada, except Quebec

Develop your proposal for projects in Canada, except Quebec

You must complete the application form (PDF version), print it, sign it and mail it. (You can also print the application form to fill it out by hand, sign it, and then mail it.) Do not use the Quebec application form.

How to fill out your Application for Funding/Agreement

The Application for Funding/Agreement has five sections:

Read this section carefully before completing your application. Write your answers on the application form template and attach only the documents requested.

All of the questions on the application must be answered and are subject to assessment. All required documents must be attached; otherwise your application will be considered incomplete and be screened out. You are required to submit your application in one complete package by the closing date (postmarked) of the Call for Proposals.

Note: If you need additional space to answer any of the questions, please use the space provided in Section B – Part 4 – Annexes.

Section A – Notice to Applicants

Please read this section carefully.

This section states that:

  • the application is a combined Application for Funding/Agreement;
  • the information collected in this Application for Funding/Agreement will be used, and may be disclosed, for the purposes of assessing the merits of your application;
  • personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information; and
  • the application is also subject to the Access to Information Act (“ATIA”).

Section B – Part 1 – Organization

This section provides information on identification, contacts and capacity of your organization.

Note: An asterisk (*) before a question denotes that it is a mandatory field.

A. Organization Identification

ESDC uses the information you provide in this section to establish your organization’s identity.

Important: Make sure the right entity is submitting the application. If this application is for a capital assistance project (renovation or retrofit), the applicant must be the owner of the building or responsible for this kind of change or renovation according to the lease with the owner.

*Question 1 - Legal Name

Please provide the legal name of your organization. Usually, this is the name associated with your registration with the Canada Revenue Agency (CRA), or the name that would appear on funding instalment. It may differ from the name you commonly used for your organization. In the event that your application is approved for funding, the instalment will be addressed to the legal name of your organization.

Note: The organization must have an active bank account under its legal name when submitting its application.

*Question 2 - Operating (Common) Name (if different from legal name)

Please provide the operating (or common) name of your organization if it is different from the legal name.

*Question 3 - CRA Business Number

Please provide your 15-digit CRA business number or, for registered charities and not-for-profit organizations, your registration number (e.g. 123456789RP0001). If you have a CRA business number, you must provide a document that includes your business or registration number (e.g. tax related documents, CRA correspondence, etc.).

For more information, please visit the CRA website.

Not-for-profit organizations are not required to have a Business Number to be eligible for NHSP funding.

As per the Canada Business Network, a sole proprietorship needs to register a business name provincially, except in Newfoundland and Labrador. If the applicant is unable to produce paperwork demonstrating any registration or legitimacy as a private organization, the applicant will be considered as an individual; therefore, the applicant will be deemed ineligible.

*Question 4 – Other Registration Number (specify from where)

This could be your provincial/territorial corporation number (e.g. number found on your Letters Patent) or your federal corporation number with Industry Canada.

Your organization is not required to be incorporated for New Horizons for Seniors Program funding. If it is, please tell us.

*Question 5 - Organization Type

Your organization should fall under one of the following types:

  • Not-For-Profit Sector
  • Private Sector
  • Public Sector
*Question 6 - Organization Category

Within your organization type, select the category that matches your organization.

Not-For-Profit Sector:

  • Local community, charitable, or voluntary
  • Provincial Non-Governmental Organizations
  • National Non-Governmental Organizations
  • Not-for-profit Band Councils
  • Non-Governmental Organizations (NGO) with a focus on encouraging employment
  • Unions
  • Associations of workers and/or of employers
  • Aboriginal not-for-profit groups
  • International NGOs
  • Sector Councils

Private Sector:

  • Businesses, bodies incorporated or unincorporated
  • Banks
  • Private universities or colleges
  • Indian Band Corporations (profit basis)
  • International Sector
  • Private Band Councils

Public Sector*;

  • School Boards / School Districts
  • Public Health
  • Municipal governments and agencies
  • Provincial governments and agencies
  • Territorial governments
  • International governmental organizations
  • Public community colleges and vocational schools
  • Public degree-granting universities
  • Public degree-granting colleges

*Note:

  • Post-secondary institutions, as well as social service and public health institutions, are eligible with the agreement of the provincial or territorial government. For this call, institutions in Alberta, Manitoba, New Brunswick, Nova Scotia, Nunavut, Quebec and Saskatchewan may apply.
  • For-profit organizations may be eligible for funding provided that the nature and intent of the activity is non-commercial, not intended to generate profit, and supports program objectives.
*Question 7 - Year Established

Please indicate the year your organization was established.

*Question 8 to 12 - Organization address

Please indicate the physical address of your organization - Applicants must provide a complete address in a format recognized by Canada Post (not just the postal box number). Information is available on the Canada Post website.

*Questions 13 - Telephone

Please indicate the telephone number of the organization (mandatory).

Questions 14 - Fax

Please indicate the fax number of the organization.

*Question 15 - E-mail Address

It is mandatory to include an e-mail address if one exists. The inbox of this e-mail address should be checked regularly as it will be used to send you information about your application such as a request for clarifications and funding decision for your project.

*Question 16 to 20 - Mailing address (if different from Organization Address)

Please indicate the mailing address if different from your organization’s address.

*Questions 21 – Telephone Number

If more than one telephone number exists for your organization, please include it (mandatory). Otherwise, repeat the organization’s telephone number from question 13.

Questions 22 – Fax Number

If more than one fax number exists for your organization, you may include it, but it is optional.

*Question 23 - Organization’s Mandate
  • If you have a website, please include it here.
  • Include your Mission Statement, Vision and Objective.
  • Identify how your organization is directed at serving seniors.

If there are any specific groups that use the same facility, please identify them (e.g. seniors club, Royal Canadian Legion, FADOC Club, etc.). Please also identify if your organization offers, for example, the only meeting place, and/or accessible communication/information technology in your community. Please also indicate whether there are other organizations using the facility regularly. This helps to demonstrate the impact of your proposed project within your community.

B. Organization Contact

You will need to identify a main contact for your organization. The contact person should be someone with whom Service Canada can easily communicate regarding your application, or any consequent agreement. This individual should be fully informed on both the application and the proposed activities.

We also require the name and coordinates of the Executive Director or President. Please provide this information under Section B – Part 4 - Annexes.

*Question 24 - Given Name and Surname

Please provide the name of the person in your organization who will be ESDC’s main contact for the project.

*Question 25 - Position Title

Please provide the title of the organization contact identified in Question 24.

Example: President, Executive Director.

*Question 26 - Preferred Language of Communication

Please indicate the preferred language of the organization’s main contact for both written and spoken communication.

*Question 27 - Organization Contact – Address

Please indicate whether the address for the Organization Contact is the same address as the Organization Address or the Organization Mailing Address given in Section 1A. If different, please indicate in the box.

*Questions 28 to 32 - Contact Address

If you have selected “Different” in Question 27, please provide the address for the Organization’s Contact Person here.

*Questions 33 - Telephone Number

Please indicate the telephone number of the Organization Contact Person, if different from the Organization’s telephone number (mandatory).

Questions 34 – Fax Number

Please indicate the fax number of the Organization Contact Person, if different from the Organization’s fax number.

*Question 35 - E-mail Address

It is mandatory to include an e-mail address if one exists. If a different e-mail address exists for your Organization Contact, please include (mandatory). However, please note that the e-mail address indicated at Question 15 will have priority.

Please indicate if the e-mail address of the Organization Contact is the main e-mail address for your organization. Should this be the case, the inbox should be monitored regularly, as this is where all correspondence will be sent.

Important: Service Canada must be able to communicate with the Executive Director, President or the contact person at any time via telephone or the e-mail addresses provided. Should there be changes during the course of the application process, you must inform Service Canada immediately. Only the names identified in the application can be contacted, or are authorized to follow up with Service Canada.

C. Organizational Capacity

ESDC uses the information provided in this section to help assess the organization’s capacity to manage a project.

Question 36 – How many employees does your organization currently have?

Not applicable for this call for proposals.

*Question 37 - Has your organization undergone any important transformations in the past two (2) years?

“Important transformations” refers to events such as a change in leadership in the board of directors or at the executive level, an important reduction, increase or turn-over in staff, a merger with or split from another organization, a change in mandate or main activities, client groups, target groups, and changes in membership, etc.

If you answer “Yes”, please provide a description of the changes.

*Question 38 – Please describe how your organization has the experience and expertise to carry out the proposed project activities. If applicable, please include any past experience with ESDC and the results of the project
  1. Year of funding, project number, title of project and results of the project.
  2. Year of funding, project number, title of project and results of the project.
*Question 39 - Does your organization owe any amounts to the Government of Canada?

If “Yes”, please complete the fields for each amounts owing in the spaces provided. See the following example:

Amount owing Nature of amount owing Department or agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada
Question 40 - If an amount is owing, is a payment plan in place?

Please indicate whether or not payment arrangements have been made.

Answering “Yes” to this question will not invalidate your application. However, you must provide details as to the type of debt owed and the arrangements that have been made for repayment. Please provide this information in Section B – Part 4 - Annex A.

Section B - Part 2 – Project

A. Project Identification
*Question 41 - Project Title

Please provide a brief, descriptive project title.

Your project title should relate to your project activity. It may reflect the group or community that would benefit from your project, such as “Footprints of Okanagan Elders” or “Sharing Ideas Between Seniors and Youth”. Do not use “New Horizons for Seniors”, or your organization’s name as your project title, or include the year of the project. Otherwise, the title will be revised by Service Canada.

*Questions 42 and 43 - Planned Project Start Date and Planned Project End Date

Please indicate the planned start and end dates of your project.

Your project must start in the current fiscal year; that is, before March 31. However, please note that proposed activities including any purchases cannot begin before you receive your signed agreement from New Horizons for Seniors Program that your project is approved for funding, and the Application for Funding/Grant Agreement form has been signed by you the recipient and an ESDC representative.

Project activities can only be funded if they occur within a 12-month period. For the purposes of the CFP, the activities of the project should begin in early 2016 (normally before the end of March). Ensure that your dates are within the maximum period of one-year (52-week).
B. Project Description
*Question 44 - Project Objectives (must be clearly linked to the objective of the program to which you are applying)

You must describe clearly and in detail how your project objectives are linked to the NHSP program objective for which you are applying. To complete this section, please answer the following three questions:

  1. Identify the main NHSP objective;
  2. If you have selected the fifth NHSP objective, select a secondary objective;
  3. Describe how your project meets the main program objective selected.

a) Identify the main NHSP objective.

The complete descriptions of the NHSP objectives are listed in the Introduction section of this guide:

  • Volunteerism
  • Mentoring
  • Elder abuse awareness
  • Social participation and inclusion
  • Capital assistance

ESDC will consider your project eligible for funding only if it is clearly linked to a NHSP program objective.

If your project meets more than one of the first four objectives, indicate only the primary objective.

Examples:

  • If your application is for a project which is primarily to offer new intergenerational activities of computer training to seniors, therefore, requiring the purchase of new technology equipment, indicate “Supporting social participation and inclusion of seniors” as your project objective.
  • If your application is for a project which primarily involves seniors providing peer support and counselling, indicate “Engaging seniors in the community through mentoring of others”.
  • If your application is for a project which is primarily to offer new elder abuse awareness sessions, including the purchase of new equipment, indicate “Expanding awareness of elder abuse, including financial abuse”,
  • If your application is for a project which primarily engages seniors from the organization in planning, organizing and hosting an educational two-day Seniors Conference for seniors, baby boomers and others focusing on aging and living well later in life, indicate “Supporting social participation and inclusion of seniors”.

b) If you have selected the fifth NHSP objective, Capital assistance, select a secondary objective

Projects with new and existing community programs and activities for seniors for which capital assistance funding is required are eligible, but they must also meet one of the first four program objectives. It is mandatory that you select one (and only one) of the first four program objectives listed if your project primarily meets the capital assistance objective.

Therefore, is your project for:

  1. new and existing activities/programs in the same application = capital assistance + one of the first four program objectives;
  2. existing activities/programs at risk if not receiving funding = capital assistance + one of the first four program objectives;
  3. only new activities, new equipment and no renovation/retrofit (with purchase under $1,000 per unit is not a capital asset project) = You must select one of the first four program objectives.

Examples:

  • If your application is for a project which is primarily to renovate a room into a training classroom so that your organization can offer new intergenerational activities, indicate “Providing capital assistance for new and existing community projects and/or programs for seniors.” (In the end the following two objectives could be selected: Capital Assistance / mentoring).
  • If your application is for a project which is primarily to replace ageing furniture and equipment that are putting your regular activities at risk of being discontinued, so that your organization can continue to offer its programs and activities to seniors, indicate “Providing capital assistance for new and existing community projects and/or programs for seniors.” (In the end the following two objectives would be selected: Capital Assistance / Social Participation and Inclusion of seniors.

For projects with renovations/repairs and/or purchase/replacement of equipment:

  • Please provide a brief list of your current and proposed programs and activities for seniors that require the renovation/repair and/or equipment.
  • Indicate if your organization owns the building or if you rent.

If your project involves renovation or repair work, and your organization does not own the space for which you are proposing renovations or repairs, you must submit:

  • a copy of your lease agreement (with at least a five-year lease period remaining), including details of the maintenance and upkeep agreement if it is not specified in the lease; and
  • a letter from the property owner confirming that they agree with the proposed renovation or repair.

These documents are not required for the purchase/replacement of equipment.

c) Describe how your project meets the main program objective selected.

Your project objective should be described in terms of quantifiable and measurable goals to be achieved. Your response to this question should also demonstrate the need for your proposed project and how it is linked to the program objective you have selected.

Describe what should be accomplished and provide a context in which progress can be monitored and success can be measured. Describe what you aim to accomplish with this funding. For example, if bridging the gap between seniors and youth is a concern in your community, your project objective might be to promote social interaction between seniors and students. Senior volunteers could share their life experiences, wisdom and knowledge with students. Specifically, your project might include interaction between seniors and youth through activities such as reading, tutoring and crafts. Be sure you explain how the goal of your project meets the main NHSP objective that applies to your project.

If you are proposing a large-scale project, where the total cost of the project is more than $25,000, please specify for which part of the project NHSP funding is requested. NHSP funding requests must not exceed $25,000 per project, including applicable taxes.

Note: If the goal of your project is to maintain programs and activities for seniors (by doing renovations, repairs and equipment purchase/replacement), you must specify by describing in detail how your regular activities for seniors will be at risk of not continuing should the funding application not be approved. In addition, please make sure you explain how the goal of your project meets the NHSP objective that applies to your project.

For example: Your organization is requesting funding to replace the furnace in the building. You have been told by an inspector that it needs to be replaced because it is not safe for use. As a result, your current programs and activities for seniors are at risk of not continuing due to safety issues until a new furnace can be purchased and installed. A new furnace would allow you to continue your existing workshops and social activities for seniors.

*Question 45 - Project Activities (must be broken down into clear steps)

For this question you must describe each of the following aspects of your project, in detail:

  1. The primary activities of your project;
  2. The role of seniors in, and their contribution to, your project;
  3. Participants: How many people are volunteering for, participating in or actively involved in planning or running the project

a) Provide details about your project’s primary activities, including the steps to complete your project, timeframes, people involved, etc.

Project activities are the steps that will be taken to meet your project activities. Activities should be specific, measurable, realistic and relevant to the project activities and demonstrate how the project outcome(s) will be achieved. In this section, you should answer the following questions:

  • What specific actions will you take?
  • How long will each step/action take?
  • How will your actions and steps address the issue/need?
  • Who will be involved at each step?
  • How do the project activities come together in an effective solution?

Applicants must:

  • Include a description of each activity and an explanation of how each relates to the goals of the project;
  • Include a list of activities in a logical sequence, including milestones, timelines and/or duration of the various activities. Your project should be broken down into various milestones (significant events or points of progress in the project) that show your expected progress and plans to complete the project on time and within budget, and specific series of measurable events that will lead you to meet your objectives (see examples provided below).
  • Clearly link the project activities and the project objectives (Question 44) (e.g. demonstrate how the project activities increase social participation and inclusion of seniors); and
  • Clearly link the project activities and the project costs outlined in the project budget (Questions 59 to 62).

Example of project steps: Showcasing the local history and heritage of the area

  • First month – Community consultation meetings with input from seniors, community members, local schools and students, including project staff.
  • Second to fifth month – Meeting with seniors to collect the local history and heritage of the area.
  • Sixth month and ongoing:
    • Talks at local schools - Seniors would give either formal or informal talks to students.
    • Workshops - Skills workshops for youth in particular and the general public, such as craft traditions like knitting and quilting, baking local and historical recipes, with seniors as the workshop leaders teaching their skills.
    • Storytelling nights - Informal and formal nights, arranged at local places where seniors tell stories to eager audiences, real and created, and life experiences too.
  • Eleventh month - Heritage Fair: Showcasing and displaying artefacts, photos and interview excerpts, as well as local foods and recipes. Seniors would give speeches, tell stories and talk about their past or the area's past.
  • Send final report to the NHSP regional office (see Contact Us section in the guide) no more than 30 days after the end of the project.

b) How are seniors involved in the project?

Seniors must be involved in, and contribute to, the project in a meaningful way. Clearly demonstrate the role of seniors and their contribution as volunteers. Describe how seniors will be actively involved in the planning and/or running of the project. Provide clear and specific examples.

c) How many people will participate in the project?

These numbers help us to understand your project. Please give an estimate of how many people (seniors and non-seniors) are volunteering, participating or actively involved in planning or running the project. This number should not include the number of project beneficiaries, nor people being paid or compensated to deliver or participate in the project.

For example:

  • A group of 75 that is writing, planning and performing an informative play on seniors issues for the public would indicate the number of people involved in all aspects of the creation and performance of the play (including 1 non-senior writer, 15 actors, 50 senior volunteers and 25 non-senior volunteers, 2 stage hands, etc.), as people participating the project; or
  • A seniors group that is proposing to replace their furnace in order to do new activities, or to be able to continue their current activities, may not have anyone participating in the project.
*Question 46 – Expected Results of the Project (must be clearly linked to the project objectives and be specific, concrete and measurable).

For this question you must describe each of the following aspects of your project, in detail:

  1. The expected results of your project;
  2. Who will benefit from this project and how?
  3. Beneficiaries: How many people will benefit from the activities of the project?

a) Describe the expected results of your project.

For more information, we invite you to read Fact Sheet 4 Developing, Measuring and Reporting Project Results.

Definitions:

  • Outcomes are the short-term and intermediate changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective). They answer the questions “How do we know the project is successful?” and “How do the activities lead to improvements for the beneficiaries?
  • Outputs are direct products or services that will be produced to generate the desired outcomes; several activities could contribute to one output. They answer the question “What will the project produce or help change in the short-term?”.

Here are some examples of expected results and how your organization would measure them (see Question 47 in the guide for additional examples of expected results):

Expected results How would you measure these results?

Greater interaction and understanding between seniors and youth

Interview seniors and youth at the completion of the project and summarize the findings in your project’s final report.

Greater social involvement of isolated seniors

Survey the participants at the beginning and end of the project, asking the same set of questions and noting any changes or improvements in their social activities. Provide a summary of the survey findings in your project’s final report.

Improved networking of seniors by organizing a conference or workshop

Count the number of participants, record their impressions throughout the workshop, and summarize their main conclusions from the event in your project’s final report.

Renovations permitted continuation of activities

For example, if your project is to renovate the kitchen, you could:

  • gather feedback from users of the kitchen;
  • host kitchen activities (luncheons, community dinners), then count the number of people participating.

b) Who will this project benefit, and how will it benefit them?

Your project should benefit your community, or communities in the area. For example, seniors can mobilize community members to clean up a local park and organize community activities. This will not only result in a more inviting park for social gatherings, but will also lead to increased cooperation to further improve the community through the partnerships that are developed.

If a specific group will benefit from this funding, please include this information. Remember that, although this program focuses on seniors helping their communities, the people who benefit most from the project can include people in the community who are not seniors.

c) How many people will benefit from the activities of the project?

This includes information such as the anticipated number of users of a renovated facility, or the projected number of people who will read a new publication. These are not the project participants, leaders or volunteers (identified in Question 45, if applicable).

For example:

  • The number of people attending an informative play on seniors issues could be the number of people benefiting from the activities of that project (see example above in Question 45); or
  • In the case of a seniors group that is proposing to replace their furnace in order to do new activities, or to be able to continue their current activities, would list the approximate number of people that use that facility as the number of people benefiting from the activities of the project.

Remember: The project must be led and/or inspired by seniors.

C. Project Details
*Question 47 - Does the project include Results Measurement indicators? If “Yes”, please describe how you will meet and track the expected results of the project.

Please describe how you will meet and track the expected results of the project. Provide a description of how the overall success of the project will be measured, monitored and reported after the project.

Proposals must include qualitative and quantitative Results Measurement Indicators. At least one Result Measurement Indicator must be provided for each of the project’s expected results identified under Question 46. The results must be measurable and clearly linked to the program’s objectives, and project activities.

Measuring results is a way to ensure that you know how your project is progressing towards meeting the expected results. It helps connect a project’s activities and outputs to its intended outcomes as well as the Program’s overall outcomes. ESDC uses the information you provide in this section to assess the quality of your application and your capacity to demonstrate results.

Here are examples of Results Measurement Indicators (refer to examples of results measurement indicators under Question 46 of the guide for more information):

  • The number of senior participants using your facility, program and/or services before and after your project;
  • The number of programs and/or activities provided at your facility before and after your project; and
  • How many people have benefited from the programs and/or activities of the project in your community?
*Question 48 - Is this project new to your organization?

If “Yes”, explain what aspect(s) of your project is (are) new in relation to your current activities, and explain how your proposed project fits with your organization’s other activities. This could include adding new or different activities, reaching out to a new client base such as isolated seniors, youth or recent immigrants, or adapting activities to meet the needs of a new community.

Important: For projects that meet one of the first four program objectives, you must clearly demonstrate how these activities are new compared to your current activities. Otherwise, your application will be screened out.

For example:

Strong
  • Addressing seniors related issues that your organization has not addressed before
  • Applying a strong approach used in other communities
  • Clearly demonstrate the difference between the existing activities and the new ones
  • Clearly demonstrate the role seniors will be playing (i.e. how the project is led or inspired by seniors)
  • Seniors’ involvement is new to your organization and its programs/activities
Weak or Ineligible
  • Projects where the activities are not focussed on seniors
  • Ineligible projects such as:
    • Implementation of a meal delivery program or other services for individuals
    • Health interventions or services
    • Expenditures that are not project specific and will only benefit the running of the organization (e.g. buying cash registers, accounting, utilities)
    • Training of existing staff in relation to core work/activities within your organization
    • Seniors walking groups asking for lighting on municipal trails

If your application proposes project activities that primarily meet one of the following program objectives:

  • promoting volunteerism among seniors and other generations;
  • engaging seniors in the community through mentoring of others;
  • expanding awareness of elder abuse, including financial abuse; or
  • supporting social participation and inclusion of seniors.

Your proposed project activities must go beyond your organization’s usual activities, as NHSP will not fund your organization’s core, existing or ongoing activities.

If your application proposes project activities that primarily meet the following objective:

  • providing capital assistance for new and existing community projects and/or programs for seniors.

Your proposed project activities (replacing equipment, doing renovations or repair work) must support either new or existing programs/activities for seniors. If the proposed activities are in fact to support existing seniors programs/activities that would otherwise be at risk of being discontinued (i.e. without funding to replace equipment, or renovate or repair existing facilities), you must indicate this clearly with a detailed description. To be under the fifth objective, the replacement of equipment should be combined with costs for activities at risk; otherwise, if the purchase of equipment is for completely new activities, this is not a capital assistant project but one of the first four program objectives.

NHSP does not support capital projects that maintain or increase your organization’s core administration (activities regularly/normally carried out by your organization).

If you plan to continue your activities after the NHSP funding ends, please explain how you will fund the continuing activities (such as through partnerships, volunteerism, or fund raising).

You are encouraged to develop a viable sustainability plan after NHSP funding ends. Please note that NHSP does not provide ongoing funding and does not provided funding for the same activities as previously funded.

You should have a strategy, and not depend on government funding that has not been pre-arranged.

*Question 49 - Will any of the project activities be delivered in a different location than where your organization is located?

Please indicate “Yes” or “No”. If “Yes”, please list the main address first, followed by each additional location. If there is no main address, please specify this.

If there are more than five locations, please include this information in Section B- Part 4- Annex A. Also, you must demonstrate that your organization either owns the facility in each location or has consent to undertake proposed activities from the owner if the location is leased.

Applications are assessed and funding is provided by location of activities. For example, if your organization’s head office is located in Manitoba but the activities are to be delivered in Ontario then you must send your application to the Processing Centre for Ontario applications. In this example, a supporting letter must be provided by an Ontario organization to demonstrate that the project meets the needs of the targeted community. A second supporting letter would be provided from an organization in the home province (in this example, Manitoba) to demonstrate knowledge of your organization.

*Question 50 - Is your project designed to benefit or involve people in English or French-language minority communities? If “Yes”, please provide an explanation and any details on whether consultations will take place with these communities.

ESDC is committed to enhancing the vitality of the English and French linguistic minorities in Canada by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Quebec and French-speaking communities established outside the province of Quebec.

If your project will involve official language minority communities, you should answer "Yes" to this question and ensure that this is listed and described in your answer to Question 44 - Project Objectives. Please also identify the linguistic profile of the beneficiaries targeted by the project, document any special needs of the official language minority communities and indicate whether or not they were consulted. The related budgetary items can be identified in Part 3 of the Application.

If your project is designed to benefit or involve people in other minority communities or will target a specific group, please indicate this.

Examples include, but are not limited to:

  • English or French-language minority communities
  • Aboriginal persons, including First Nations, Métis and Inuit
  • Low income persons
  • Members of visible minority groups
  • Persons with disabilities
  • Ethno-cultural groups
  • Isolated men or women
  • Other (please specify)

Answering “No” to this question will not invalidate your application.

*Question 51 - Will any other organizations, networks or partners will be involved in carrying out the project? Please clearly identify the role(s) and expertise they will bring to the project.

Applicants must demonstrate community support for the proposed project through the existence of a partnership whereby their proposed project is supported by at least one of the following organizations:

  • an organization whose mandate is dedicated to breaking isolation and relieving depression of seniors, and that encourages seniors to share their knowledge, skills and resources with each other and the community;
  • an organization that provides a meeting locale, promotes the quality of life of its senior members, offers social, recreational and cultural programs and establishes partnerships in the community;
  • a community-based organization with which the applicant organization is collaborating or to which it is referring clients/patrons for programs/services;
  • a municipal, provincial or government agency.

NHSP encourages partnerships among all kinds of groups, including those who are not generally associated with seniors’ issues. Having partnerships will be considered as an asset when your application is assessed. Remember that partners can provide resources other than funding, such as advice, volunteers and free meeting space.

For more information, we invite you to read Fact Sheet 5 Tips for Gaining Community Support.

In order to demonstrate community support in your application, you must:

a) Provide one or more letters from organizations or groups in your community that support your project.

It is mandatory that you submit at least one community support letter. For more information on the requirements for the community support letter, we invite you to read Fact Sheet 6 NHSP Letter of Community Support.

Letters could be from a local church, your financial institution, a local golden-age club, etc. Do not use form/template letters.

Letters must be current and include:

  • the name and description of the organization offering support;
  • address and phone number of the organization offering support;
  • the name, position title, and signature of the writer, and the date; and
  • where possible:
    • be written on the organization’s letterhead;
    • include the website address and e-mail address

Letters must clearly endorse the project and clearly demonstrate the following:

  • knowledge and support of your organization;
  • knowledge and support of the proposed project;
  • the need for the proposed project in your community; and
  • a sentence or two on the project’s likely benefits to the community.

Note: Letters from project partners or members of your group are helpful; however, they are not considered letters of community support.

b) Describe the nature of the partnership with the organization(s) that support the proposed project.

If your project involves other organizations, networks or partners, please explain their role in the project.

Describe the involvement and contributions (either in-kind or in cash, including the contributions of volunteers) of other organizations, networks, partners or community members to your project.

If the focus of your activities involves other organizations (e.g. school, youth group), and the participation of a partner is essential to your project’s success, a letter from the other organization confirming their participation in your project is also required. If the participation of a partner is not essential to your project’s success, you are not required to submit a letter.

For more information, we invite you to read Fact Sheet 2 Tips for Building a Project Team and Fact Sheet 3 Tips for Building a Partnership.

Letters should always include the partner’s name, position title, organization, signature, date and organization’s letterhead if applicable.

For example, if your project involves seniors tutoring school-aged children in a school program, you would need a letter from the school explaining their support of this initiative.

Section B - Part 3 - Funding

A. Anticipated Sources of Funding

Although having funds from another source is not a requirement to receive New Horizons for Seniors Program funding, it can help demonstrate community support for your project.

ESDC will use the information provided in this section to verify that your funding request conforms to the requirement for funding from other sources. “Other sources of funding” includes any source of funding (including from your organization) other than any federal government programs/sources.

Definitions:

  • Anticipated funding is the amount of money or in-kind contributions that your organization has requested, but which you are unsure of receiving.
  • Confirmed funding is the amount of money or other in-kind materials or services that an individual or organization guarantees for your project.
*Question 52 - Source Name

Please include the name of the organization(s) that will contribute funds and/or in-kind contributions to this project (including ESDC as listed in the table).

Question 53 - Source Type

Use the following list to identify the type of anticipated contributor:

  • not-for-profit
  • private sector
  • chamber of commerce or business improvement association
  • provincial/Territorial government
  • regional or municipal government
  • sponsor/organization/recipient
  • other (please specify, if an individual, do not write the individual’s name)
Question 54 – Cash

Please include the amount of funding that will be provided.

Question 55 - In-kind ($ value)

In-kind contributions are non-monetary goods or services that may be contributed to the project by your organization or other organizations or partners for which your organization will not be requesting re-imbursement. In-kind support may include donated equipment, services or labour necessary for the proposed project that would otherwise have to be purchased. Indicate approximately how much you would have to pay if you had to buy these items or pay for these services. Identify only those in-kind costs related to your proposed project.

Examples of in-kind contributions:

  • A recreational centre provides its sports equipment free of charge for use for project activities.
  • A local art store donates art supplies for the project activities.
  • A town centre offers a piece of land for use to grow the project’s garden.
  • An financial consultant offers free sessions to seniors.
Question 56 - Confirmed Cash and In-Kind

Cash and in-kind contributions must be committed to in writing by the contributing party. Please check (x) if this has been confirmed and included with your application letters from each contributing partner confirming cash and in-kind contributions.

Confirmed funding is the amount of money or other in-kind materials or services that an individual or organization guarantees for your project. Indicate the amount of cash or in-kind funding you know to be confirmed that your organization will receive towards this project.

Any amount that has not been confirmed at the time of your application should still be listed as anticipated funding. For example, if you have asked an organization to donate office supplies for your project, but you are still waiting for their answer, this amount should be listed under Question 55. Or, if a local organization has promised you funding but only if you also receive funding from other sources (such as the NSHP), this should also be listed under Question 54.

Note: If you have already, or if you are planning to submit an application for funding through The Enabling Accessibility Fund (EAF), please let us know.

B. Budget

ESDC uses the information provided in this section to assess the overall cost of the proposed project, as well as the general nature of the expenditures to be covered by all anticipated sources of funding.

Applicants must provide an estimate of the project’s costs.

*Questions 57 - Cost Category

Please summarize your project budget according to the cost categories listed as follows:

  • Capital Expenditures: (building renovations and/or repairs) (Explained at Questions 58 to 60)
  • Capital Assets (equipment purchase and replacement) (Explained at Question 61)
  • Professional Fees (Explained at Questions 58 to 60)
  • Staff Wages & MERCs (Explained at Questions 58 to 60)
  • General Project Costs (Explained at Questions 58 to 60)

Consider the most cost-effective ways to administer and run your project. If purchasing equipment, base your budget on the reasonable cost of the item in your community.

External cost estimates for renovations or repairs to your facility are optional; however, they are helpful in understanding the scope of your project. In addition, discussing your project with vendors can also identify possible permits that may be required for your project and avoid possible cost over-runs. These quotes can be attached with your application.

Use the “Cost Category” column to identify the items you will need to carry out your project.

Questions 58 to 60 - Planned Expenditures: ESDC/Other – Cash Contributions /Other - In-kind Contributions

Please provide the total planned expenditures.

“Other” includes funding from another source (not ESDC).

Important: The total amount requested from NHSP must not exceed $25,000, including applicable taxes; otherwise your application will be screened out. For example, if the total costs for your project will be more than $50,000 the maximum amount that can be request from the NHSP is $25,000.

Capital expenditures (building renovation and repair): These are all of the costs related to building renovation or building repair projects and include items such as lumber, building materials and supplies, windows, fixtures, and labour (contactors, trades people, etc.).

Note: Please ensure compliance with laws and regulations. For example, does the building code require a permit or certified tradesperson to renovate the plumbing? If the work is completed by a plumber whose certification has expired, will insurance cover damages caused if a pipe bursts during the renovation?

Capital assets (equipment purchase and replacement): Capital costs are non-consumable single items or a grouping of similar items which form one identifiable functional unit that is not physically incorporated into another product or not fully consumed by the end of the project and has a purchase or lease value of more than $1,000 before taxes, but does not include constructions or renovations by the recipient in connection with the implementation of the project. For example, a group of similar items could be a public address system for seniors events, comprised of an amplifier ($600), two speakers ($150 apiece), a microphone ($150), stand and cables ($100), which equal $1,150 in total since they are a collection of items designed to work together. Non-consumable items are those that will continue to exist after the funding period ends, such as equipment, electronics, furniture, kitchen appliances etc.

Important: A single computer (including monitor), or a laptop, will be considered up to a maximum value of $750 (before applicable taxes). If your funding request exceeds this value, it will be reduced accordingly. For example, a laptop, and a computer with a monitor (i.e. two new computers) will be considered up to a maximum of $1,500. This does not include peripheral equipment such as scanners, printers, or computer software.

Professional fees: Relates to services provided by someone who is not an employee of your organization, often associated with a service contract or external consultant. Some examples include fees paid to outside facilitators, presenters, trainers, researchers, etc. Do not include staff wages, mandatory employment related costs (MERCs) or honoraria costs* in this category, nor should these be included under professional fees costs to administer the project.

*Honoraria are token payments made to express gratitude or to symbolize respect. Honoraria should not be used as an alternative to a service contract or agreement, professional fees, or as a replacement for salaries or wages.

Note: The purpose of NHSP’s funding is to enable you to carry out the project with the sole purpose of paying the eligible expenditures. You may not have another entity take over the day-to-day management of the project for your organization; otherwise your application becomes ineligible. By signing this Application/Agreement you declare that you have read, understood and agree with the Articles of Agreement. Therefore, should you be found at fault, after having received NHSP funding, as of the date that you (applicant organization/Recipient) no longer meet the eligibility requirements of the Program, the grant payment shall be considered a debt owed to Canada (and the grant payment will need to be reimbursed).

Staff Wages & Mandatory Employment Related Costs (MERCs) – maximum of 25% of the funding request: These are wages and mandatory employment-related costs for staff of your organization. For example, wages for a coordinator or project manager who is presently, or will be, employed by your organization to conduct the project activities. However, please note that the purpose of the program is not to create employment opportunities or wage subsidies.
Staff wages and MERCs must be less than 25% of the total amount requested from the NHSP which reflects the program’s focus on volunteerism. For example, an application for $25,000 can only include at most $6,250 in staff wages.

You can use the following calculation:

Requested funding ($) x 25% (0.25) = Maximum amount for staff wages
$24,000 x 0.25 = $6,000

The Department will verify that the staff wages and MERCs are within the 25% threshold and, where necessary, will adjust those requests that exceed it to bring them to the 25% maximum.

General Project Costs: Include items such as:

  • materials and supplies such as chairs and tables (non-consumable single items or a grouping of similar items that cost less than $1,000);
  • transportation or travel (e.g. costs to transport participants to activities, speaker’s travel expenses, etc. Remember, costs to provide personal transportation services to seniors are ineligible.);
  • equipment or facility rental necessary to conduct the new activity such as rental costs for premises for new music classes (not to include any portion of current rent);
  • hospitality/honoraria* (monetary compensation) – must not include staff wages or professional fees;
  • printing, publishing or advertising costs.

Please see the chart below to guide you in completing your budget.

B - Budget
*57. Cost Category Planned Expenditures ($)
58. ESDC 59. Other - Cash 60. Other – In-kind
Capital Expenditures
(building renovations and/or repairs)
     
Capital Assets     $1,600
Professional Fees     $400
Staff Wages & MERCs $1,344    
General Project Costs $5,820 $2,500  
Total Planned Expenditures $7,164 $2,500 $2,000

Reminder: Funds you spend on your project before the approved project start date will not be reimbursed. Therefore, activities which have started before approval, and all costs associated with those activities, are ineligible. Costs associated with ongoing operations or general operating costs are not eligible.

*Question 61 - Capital Assets: Will capital assets be among your planned expenditures with ESDC funding? If “Yes”, please explain the benefit of the purchases that are necessary to carry out the project activities.

If you have included capital assets in your budget, please explain how your project will benefit from the purchase of these capital assets. Please be sure you explain how these expenditures relate to the proposed project activities. There needs to be a direct link between the items purchased and the activities.

A disposal plan for the capital assets should also be included (see section 12).

*Question 62 – Further Budget Details:

Provide further budget details using the format described below. The budget details are a detailed breakdown of the costs by project activity. The NHSP will fund only those expenses and activities directly related to your project.

Please include the name of the organization(s) that will contribute funds and/or in-kind contributions to this project (including ESDC as listed in the table at Question 52).

Here is an example of a community garden project budget:

Capital Assets: The shed will be used to store the garden tools and equipment to keep them safe. Three estimates were submitted and we have chosen the one from the ABC Company because the size is adequate, it is of good quality and it was on sale.
Storage shed (10’x8’): $1,600
Anticipated in-kind contribution of $1,100 from ABC Company and $500 represents the organization‘s contribution.

Professional Fees: Workshop Instructor: two workshops at $200/each = $400
In-kind contribution of $400 confirmed from a retired gardener.

Staff Wages & MERCs: Project coordinator will have the responsibility to create the seniors committee; assist the seniors in planning the workshops; planning the work schedule and the advertising campaign, as wells as manage the budget, etc.
Project Coordinator: ($20/hour x 15 hours/month x 4 months= $1,200 + MERC = $1,344 requested from NHSP.

General Project Costs: Seniors will be involved in obtaining the estimates and choosing the best one. They will also purchase the necessary equipment.
Soil: $435; Mats: $775; Benches: $800; Tables: $400;Seeds: $297; Hoses: $113 = $2,820 requested from NHSP
Gardening tools (10 spades, 40 trowels, 10 rakes, 10 garden forks): $3,000 requested from NHSP.
Gravel: $350; Advertising: $260); Workshop supplies: $1,890 = $2,500 anticipated in-cash contribution from Club Y.

Section B – Part 4 – Annexes (Optional)

Annex A

Please use this section if there is any additional information you would like to add to your application. For each block of text you include (if any), please specify the section it is meant to continue (e.g. Question 44: insert the rest/continuation of your answer).

Annex B

Not applicable for this call for proposals.

If your organization is located in the province of Quebec, or the activities of your project will be taking place in the province of Quebec, you need to complete the Grant Application/Agreement 2015-2016 for projects in Quebec.

Section C1 - Articles of Agreement

Please ensure you have reviewed all the clauses contained in the Grant Agreement portion of the document.

Section C2 - Declaration and Signatures

Carefully read your application before signing.

Ensure you have reviewed all the clauses contained in the Grant Agreement portion of the document, as if approved your application becomes a grant agreement.

Please ensure that your application is signed by an official, authorized representative of your organization. People with signing authority are normally one or more of the executive members of the board of directors (president, vice president, secretary or treasurer) and employees of the organization (chief executive officer, executive director, chiefs of finance or human resources).

The Application for Funding/Agreement must be signed in accordance with the organization’s statutes, by-laws or other constituting documents or as established at your financial institution. For example, the president and the chief financial officer may be required to sign all outgoing documents. Ad-hoc organizations will need to establish this prior to applying for funding.

Remember that you need to provide the names and titles of persons authorized to sign a legal agreement on behalf of your organization, as well as the number of people required to sign an agreement. These are the persons who are responsible for signing legal documents (e.g. cheques) for your organization.

Consult the checklist, under Apply tab, to make sure you have included all of the required attachments. Applications for funding cannot be considered complete without them.

Section C3 – Project Description and ESDC Approval

You should not assume any commitment on the part of ESDC until funding has been approved and the ESDC Approval page of the Application for Funding/Agreement has been signed by a representative of ESDC. ESDC will notify you in writing of the outcome of the review of your application.

If your application is approved as presented, it will be signed by a representative of the New Horizons for Seniors Program and will become a grant agreement between your organization and the Department.

Should there be modifications to the application after NHSP’s review (i.e. reduction of requested amount because of ineligible costs), you will be advised of the changes when receiving departmental decision.

In both instances, a copy of the signed agreement will be sent to you. You will be expected to use the grant funds for the project as described in your application and to abide by the Articles of Agreement included with your application.

Develop your proposal for projects in Quebec

Develop your proposal for projects in Quebec

You must complete the Quebec application form (PDF version), print it, sign it and mail it. (You can also print the application form to fill it out by hand, sign it and then mail it.) Do not use the Application for Funding/Grand Agreement form for all of Canada (except Quebec).

Application Part A: About Your Organization

ESDC uses the information you provide in this section to establish your organization’s identity.

Important: Make sure the right entity is submitting the application. If this application is for a capital assistance project (renovation or retrofit) the applicant must be the owner of the building or responsible for this kind of changes/renovation according to the lease with the owner.

Question 1 a — Common Name of your organization

Please provide the operating (or common) name of your organization if it is different from the legal name.

Question 1 b — Legal name of your organization

Please provide the legal name of your organization. Usually, this is the name associated with your registration with the Canada Revenue Agency (ARC), or the name that would appear on funding instalment. It may differ from the name you commonly used for your organization. In the event that your application is approved for funding, the instalment will be addressed to the legal name of your organization.

Note: The organization must have an active bank account under its legal name when submitting its application.

Question 1 c — Organization mailing address

Please indicate the physical address of your organization - Applicants must provide a complete address in a format recognized by Canada Post (not just the postal box number). Information is available on the Canada Post website.

Question 1 d — Phone number

Please indicate the telephone of the organization (mandatory).

Question 1 f — Your organization’s website address

Please indicate the website address of your organization. It is mandatory to include an e-mail address of your organization if one exists.

Question 3 — Organization contact information

You will need to identify a main contact for your organization. The contact person should be a person with whom Service Canada can easily communicate regarding your application or any consequent agreement. This individual should be fully informed on both the application and the proposed activities.

Question 3 c — Phone number

Please indicate the telephone number of the Organization Contact Person, if different from the Organization’s telephone number (mandatory).

Question 3 d — Email Address

It is mandatory to indicate an email address, if one exists. If a different e-mail address exists for your Organization Contact, please include (mandatory). However, please note that the organization’s e-mail address is the primary one.

Please indicate if the e-mail address of the Organization Contact is the main e-mail address for your organization. Should this be the case, the inbox should be monitored regularly, as this is where all correspondence will be sent.

Important: Service Canada must be able to communicate with the Executive Director or President or the contact person at any time via telephone or the email address. Should there be changes during the course of the application process, you must inform Service Canada immediately. Only the names identified in the application can be contacted, or are authorized to follow up with Service Canada.

Question 5 a — Is your organization incorporated?

This could be your provincial/territorial corporation number (e.g. number found on your Letters Patent) or your federal corporation number with Industry Canada.

Your organization is not required to be incorporated for New Horizons for Seniors Program funding. If it is, please tell us.

Question 5 b — Canada Revenue Agency Business Number

Please provide your 15-digit CRA business number or, for registered charities and not-for-profit organizations, your registration number (e.g. 123456789RP0001). If you have a CRA business number, you must provide a document that includes your business or registration number (e.g. tax related documents, CRA correspondence, etc.).

For more information, please visit the CRA website.

Not-for-profit organizations are not required to have a Business Number to be eligible for NHSP funding.

As per the Canada Business Network, a sole proprietorship needs to register a business name provincially, except in Newfoundland and Labrador. If the applicant is unable to produce paperwork demonstrating any registration or legitimacy as a private organization, we are unable to prove that the applicant is eligible for funding, as he/she is unable to prove that he/she is not an individual. Therefore, without the supporting documents the applicant will be deemed ineligible.

Question 6 — Has your organization previously applied for funding from the New Horizons for Seniors Program?

Indicate if yes or no. If “Yes”, on a separate sheet of paper, please indicate the following:

  1. Year of funding, project number, title of project and results of the project.
  2. Year of funding, project number, title of project and results of the project.
Question 7 b — Organization types

Not-For-Profit Sector:

  • Local community, charitable, or voluntary
  • Provincial Non-Governmental Organizations
  • National Non-Governmental Organizations
  • Not-for-profit Band Councils
  • Non-Governmental Organizations (NGO) with a focus on encouraging employment
  • Unions
  • Associations of workers and/or of employers
  • Aboriginal not-for-profit groups
  • International NGOs
  • Sector Councils

Private Sector:

  • Businesses, bodies incorporated or unincorporated
  • Banks
  • Private universities or colleges
  • Indian Band Corporations (profit basis)
  • International Sector
  • Private Band Councils

Public Sector:

  • School Boards / School Districts
  • Public Health
  • Municipal governments and agencies
  • Provincial governments and agencies
  • Territorial governments
  • International governmental organizations
  • Public community colleges and vocational schools
  • Public degree-granting universities
  • Public degree-granting colleges

Notes

  • Post-secondary institutions, as well as social service and public health institutions, are eligible with the agreement of the provincial or territorial government. For this call, institutions in Alberta, Manitoba, New Brunswick, Nova Scotia, Nunavut, Quebec and Saskatchewan may apply.
  • For-profit organizations may be eligible for funding provided that the nature and intent of the activity is non-commercial, not intended to generate profit, and supports program priorities and objectives.

Organizations of the same name are eligible to submit applications in different communities, provinces and territories provided they have a separate board of directors and operate independently of one another. They are considered separate organizations under the funding.

Organizations are allowed to submit multiple applications; however, the total of all applications combined must not exceed $25,000 including applicable taxes per year, per organization.

Question 8 — Please tell us about the mandate or purpose of your organization.

Please describe your mandate as it appears on your website, brochures, terms of reference, etc.:

  • If you have a website, please include it here.
  • Include your Mission Statement, Vision and Objective.
  • Identify how your organization is directed at serving seniors.

If there are any specific groups that use the same facility, please identify them (e.g. seniors club, Royal Canadian Legion, FADOC Club, etc.). Please also identify if your organization offers, for example, the only meeting place, and/or accessible communication/information technology in your community. Please also indicate whether there are other organizations using the facility regularly. This helps to demonstrate the impact of your proposed project within your community.

Question 9 — Please attach documents regarding your organization’s legal status and governance.

On a separate sheet of paper, please provide the names and phone numbers of your organization’s board of directors or governing body.

If your organization is an ad-hoc committee, please provide the names, phone numbers and addresses of all the committee members.

Also,

  • If your organization is incorporated, please include a copy of one of the following: letters patent, articles of corporation, certificate of incorporation or memorandum of association, your rules, by-laws or constitution.
  • A document from the Canada Revenue Agency (CRA) that includes your organization’s business or registration number with the CRA (tax related document that includes your organization’s business or registration number with the CRA);
  • If your organization is not incorporated, please include a copy of your rules, by-laws or constitution.
  • Aboriginal organizations that are part of a band must include a copy of a Band Council Resolution (BCR) or any other permission required. Please note that the BCR must reflect knowledge and approval of the activities in your proposal.
Question 10 — Legal signing officers

Please provide the names and titles of persons authorized to sign a legal agreement on behalf of your organization, as well as the number of people required to sign an agreement. These are the persons who are responsible for signing legal documents (e.g. cheques) for your organization. This information can be found in your letters patent, other incorporation documents or as established at your financial institution. Ad-hoc organizations will need to establish this prior to applying for funding.

Please make sure those same people sign Part F: Declaration and Agreement section of the grant application/agreement, while respecting the number of signatures required by your organization.
Question 11 — Does your organization owe any amounts that are in default to the Government of Canada?

If “Yes”, please complete the fields for each amounts owing in the spaces provided. See the following example:

Amount owing Nature of amount owing Department or agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada

If an amount is owing, is a payment plan in place?

Please indicate whether or not payment arrangements have been made.

Answering “Yes” to this question will not invalidate your application. However, you must provide details as to the type of debt owed and the arrangements that have been made for repayment. Please provide this information either in an attachment.

Application Part B: Project Information

Question 12 — Project title

Please provide a brief, descriptive project title.

Your project title should relate to your project activity. It may reflect the group or community that would benefit from your project, such as “Footprints of Okanagan Elders” or “Sharing Ideas Between Seniors and Youth”. Do not use “New Horizons for Seniors”, or your organization’s name as your project title, or include the year of the project. Otherwise, the title will be revised.

Question 13 — Planned project start date and planned project end date

Please indicate the planned start and end dates of your project.

Your project must start in the current fiscal year; that is, before March 31. However, please note that your project activities including any purchases cannot start before you receive your signed agreement from New Horizons for Seniors Program that your project has been approved for funding and the Application for Funding/Agreement form has been signed by both you and ESDC.

Project activities can only be funded if they occur within a 12-month period. For the purposes of the CFP, the activities of the project should begin in early 2016 (normally before the end of March). Ensure that your dates are within a period of one-year (52-week) time frame.

Question 14 — Location of project activities

Will any of the project activities be delivered in a different location than where your organization is located? If “Yes”, please list the main address first, followed by each additional location. If there is no main address, please specify this.

If there are more than five locations, please include in an attachment. Also, you must demonstrate that your organization either owns the facility in each location or has consent to undertake proposed activities from the owner if the location is leased.

Applications are assessed and funding is provided by location of activities.

Question 15 — Identify the NHSP objective that this project primarily addresses

Select only one objective for this question.

ESDC will consider your project eligible for funding only if it is clearly linked to a NHSP program objective.

If your project meets more than one of the first four objectives, select only the primary objective and skip to Question 17.

For example:

  • If your application is for a project which is primarily to offer new intergenerational activities of computer training to seniors, therefore, requiring the purchase of new technology equipment, indicate “Supporting social participation and inclusion of seniors”.
  • If your application is for a project which primarily involves seniors providing peer support and counselling, indicate “Engaging seniors in the community through mentoring of others”.
  • If your application is for a project which is primarily to offer new elder abuse awareness sessions, including the purchase of new equipment, indicate “Expanding awareness of elder abuse, including financial abuse.”
  • If your application is for a project which primarily engages seniors from the organization in planning, organizing and hosting an educational two-day Seniors Conference for seniors, baby boomers and others focusing on aging and living well later in life, indicate “Supporting social participation and inclusion of seniors”.
Question 16 a — For those projects that are primarily for renovations, repairs and purchase and/or replacement of equipment (Program objective: Providing capital assistance for new and existing community projects and/or programs for seniors), as identified in Question 15, please list your programs and activities for seniors.

Projects with new and existing community programs and activities for seniors for which capital assistance funding is required are eligible but they must also meet to one of the first four overall program objectives. It is mandatory that you select one (and only one) of the first four program objectives listed if your project primarily meets the capital assistance objective.

Describe the programs and services you offer and whether they are offered exclusively to seniors or the general population.

Question 16 b — Describe which objective your programs and/or activities for seniors primarily meets.

It is mandatory that you check only one of the first four objectives listed if your project primarily meets the capital assistance objective.

Therefore, is your project for:

  • new and existing activities/programs in the same application = capital assistance + one of the first four program objectives;
  • existing activities/programs at risk if not receiving funding = capital assistance + one of the first four program objectives;
  • only new activities, new equipment and no renovation/retrofit (with purchase under $1,000 per unit is not a capital asset project) = You must select one of the first four program objectives.

Examples:

  • If your application is for a project which is primarily to renovate a room into a training classroom so that your organization can offer new intergenerational activities, indicate “Providing capital assistance for new and existing community projects and/or programs for seniors.” (In the end the following two objectives could be selected: Capital Assistance / mentoring).
  • If your application is for a project which is primarily to replace ageing furniture and equipment that are putting your regular activities at risk of being discontinued, so that your organization can continue to offer its programs and activities to seniors, indicate “Providing capital assistance for new and existing community projects and/or programs for seniors.” (In the end the following two objectives would be selected: Capital Assistance / Social Participation and Inclusion of seniors.

For projects with renovations/repairs and/or purchase/replacement of equipment:

  • Please provide a brief list of your current and proposed programs and activities for seniors that require the renovation/repair and/or equipment.
  • Indicate if your organization owns the building or if you rent.
Question 16 c — If your project is to do renovations or repairs to a building, does your organization own the building?

If you are the owner of the premises, no building ownership documentation is required.

Question 16 d — For those projects that meet the following conditions:

If your project involves renovation or repair work, and your organization does not own the space for which you are proposing renovations or repairs, you must submit:

  • a copy of your lease agreement (with at least a five-year lease period remaining), including details of the maintenance and upkeep agreement if it is not specified in the lease; and
  • a letter from the property owner confirming that they agree with the proposed renovation or repair.

Please consult Section 8 of the Applicant Guide (also available under the Apply tab) for the full list of required additional documents to complete your application. These documents are not required for the purchase/replacement of equipment.

External cost estimates for renovations or repairs to your facility are optional; however, they are helpful in understanding the scope of your project. In addition, discussing your project with vendors can also identify possible permits that may be required for your project and avoid possible cost over-runs. These quotes can be attached with your application.

Guidance: Ensure you are in compliance with laws and regulations. For example, does the building code require a permit or certified tradesperson to renovate the plumbing? If the work is completed by a plumber whose certification has expired, will insurance cover damages caused if a pipe bursts during the renovation?

Note: Should your organization be using the facility which is rented by another entity, the entity renting the facility must submit the application. In this case, a partnership letter will be required to demonstrate who the entity is working with the seniors’ group to offer activities to seniors.

For example:

  • The Seniors Club is renting the community centre, which is owned by the municipality and also uses by the Lions Club on occasion.
  • The Seniors Club asked the Lions Club to complete the application on their behalf since they have more experience.
  • In this case, the application must be submitted in the name of the Seniors Club since they have the lease and the proposed activities are mainly for their own benefit.
Question 17 — Explain the goal(s) of your project.

You must describe clearly and in detail how your project objectives are linked to the NHSP program objective for which you are applying.

Describe what you aim to accomplish with this funding. For example, if bridging the gap between seniors and youth is a concern in your community, your project objective might be to promote social interaction between seniors and students. Senior volunteers could share their life experiences, wisdom and knowledge with students. Specifically, your project might include interaction between seniors and youth through activities such as reading, tutoring and crafts. Be sure you explain how the goal of your project meets the overall NHSP main objective that applies to your project.

If you are proposing a large-scale project, where the total cost of the project is more than $25,000, please specify for which part of the project NHSP funding is requested. NHSP funding requests must not exceed $25,000 per project, including applicable taxes.

Note: If the goal of your project is to maintain programs and activities for seniors (by doing renovations, repairs and equipment purchase/replacement), you must specify by describing in detail how your regular activities for seniors will be at risk of not continuing should the funding application not be approved. In addition, please make sure you explain how the goal of your project meets the NHSP objective that applies to your project.

For example: Your organization is requesting funding to replace the furnace in the building. You have been told by an inspector that it needs to be replaced because it is not safe for use. As a result, your current programs and activities for seniors are at risk of not continuing due to safety issues until a new furnace can be purchased and installed. A new furnace would allow you to continue your existing workshops and social activities for seniors.

Question 18 - If you plan to continue your activities after the New Horizons for Seniors Program funding ends, explain how you will fund the continuing activities (such as through partnerships, volunteerism, or fund raising).

Not applicable for this call for proposals.

Question 19 — Please provide details about your project, including the primary activities (e.g. steps to complete your project, timeframes, people involved, etc.).
  • What specific actions will you take?
  • How long will each step/action take?
  • How will your actions and steps address the issue/need?
  • Who will be involved at each step?
  • How do the project activities come together in an effective solution?

Applicants must:

  • Include a description of each activity and an explanation of how each relates to the goals of the project;
  • Include a list of activities in a logical sequence, including milestones, timelines and/or duration of the various activities. Your project should be broken down into various milestones (significant events or points of progress in the project) that show your expected progress and plans to complete the project on time and within budget, and specific series of measurable events that will lead you to meet your objectives (see examples provided below).
  • Clearly link the project activities and the project objectives (Question 15 and 16 a) (e.g. demonstrate how the project activities increase social participation and inclusion of seniors); and
  • Clearly link the project activities and the project costs outlined in the project budget (Questions 27 and 28).

Example of project steps: Showcasing the local history and heritage of the area

  • First month – Community consultation meetings with input from seniors, community members, local schools and students, including project staff.
  • Second to fifth month – Meeting with seniors to collect the local history and heritage of the area.
  • Sixth month and ongoing:
    • Talks at local schools - Seniors would give either formal or informal talks to students.
    • Workshops - Skills workshops for youth in particular and the general public, such as craft traditions like knitting and quilting, baking local and historical recipes, with seniors as the workshop leaders teaching their skills.
    • Storytelling nights - Informal and formal nights, arranged at local places where seniors tell stories to eager audiences, real and created, and life experiences too.
  • Eleventh month - Heritage Fair: Showcasing and displaying artefacts, photos and interview excerpts, as well as local foods and recipes. Seniors would give speeches, tell stories and talk about their past or the area's past.
  • Send final report to the NHSP regional office (see Contact Us section in the guide) no more than 30 days after the end of the project.
Question 20 — Will your project support an activity that is new to your organization?

Explain what aspect(s) of your project is (are) new in relation to your current activities, and explain how your proposed project fits with your organization’s other activities. This could include adding new or different activities, reaching out to a new client base such as isolated seniors, youth or recent immigrants, or adapting activities to meet the needs of a new community.

Important: For projects that meet one of the first four program objectives, you must clearly demonstrate how these activities are new compared to your current activities otherwise your application will be screened out.

For example:

Strong
  • Addressing seniors related issues that your organization has not addressed before
  • Applying a strong approach used in other communities
  • Clearly demonstrate the difference between the existing activities and the new ones
  • Clearly demonstrate the role seniors will be playing (i.e. how the project is led or inspired by seniors)
  • Seniors’ involvement is new to your organization and its programs/activities
Weak or Ineligible
  • Projects where the activities are not focussed on seniors
  • Ineligible projects such as:
    • Implementation of a meal delivery program or other services for individuals
    • Health interventions or services
    • Expenditures that are not project specific and will only benefit the running of the organization (e.g. buying cash registers, accounting, utilities)
    • Training of existing staff in relation to core work/activities within your organization
    • Seniors walking groups asking for lighting on municipal trails

If your application proposes project activities that primarily meet one of the following program objectives:

  • promoting volunteerism among seniors and other generations;
  • engaging seniors in the community through mentoring of others;
  • expanding awareness of elder abuse, including financial abuse; or
  • supporting social participation and inclusion of seniors.

Your proposed project activities must go beyond your organization’s usual activities, as NHSP will not fund your organization’s core, existing or ongoing activities.

If your application proposes project activities that primarily meet the following objective:

  • providing capital assistance for new and existing community projects and/or programs for seniors.

Your proposed project activities (replacing equipment, doing renovations or repair work) must support either new or existing programs/activities for seniors. If the proposed activities are in fact to support existing seniors programs/activities that would otherwise be at risk of being discontinued (i.e. without funding to replace equipment, or renovate or repair existing facilities), you must indicate this clearly with a detailed description. To be under the fifth objective, the replacement of equipment should be combined with costs for activities at risk; otherwise, if the purchase of equipment is for completely new activities, this is not a capital assistant project but one of the first four program objectives.

NHSP does not support capital projects that maintain or increase your organization’s core administration (activities regularly/normally carried out by your organization).

Question 21 — If your activities will target a specific group, please let us know.

ESDC is committed to enhancing the vitality of the English and French linguistic minorities in Canada by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Quebec and French-speaking communities established outside the province of Quebec.

For example, if your project activities are to conduct English-language sessions to raise awareness of elder abuse in Quebec, check off “Anglophones in Quebec” or to conduct French-language sessions outside Quebec, check off “Francophones outside Quebec”. If your project aims to promote social involvement of persons with disabilities, check off “Persons with Disabilities”.

If your project is designed to benefit or involve people in other minority communities or will target a specific group, please indicate this.

Examples include, but are not limited to:

  • English or French-language minority communities
  • Aboriginal persons, including First Nations, Métis and Inuit
  • Low income persons
  • Members of visible minority groups
  • Persons with disabilities
  • Ethno-cultural groups
  • Isolated men or women
  • Other (please specify)

Answering “No” to this question will not invalidate your application.

Question 22 a — How are seniors involved in the project?

Seniors must be involved in, and contribute to, the project in a meaningful way. Clearly demonstrate the role of seniors and their contribution as volunteers. Describe how seniors will be actively involved in the planning and/or running of the project. Provide clear and specific examples.

Question 22 b — How many people will participate in the project?

These numbers help us to understand your project. Please give an estimateof how many people (seniors and non-seniors) are volunteering, participating or actively involved in planning or running the project. This number should not include the number of project beneficiaries, nor people being paid or compensated to deliver or participate in the project.

For example:

  • A group of 75 seniors that is writing, planning and performing an informative play on seniors issues for the public would indicate the number of people involved in all aspects of the creation and performance of the play (including 1 non-senior writers, 15 actors, 50 senior volunteers and 25 non-senior volunteers, 2 stage hands, etc.), as people participating the project; or
  • A seniors group that is proposing to replace their furnace in order to do new activities, or to be able to continue their current activities, may not have anyone participating in the project.
Question 23 a — Will your project involve other organizations, networks or partners? Please explain their role in the project.

Applicants must demonstrate community support for the proposed project through the existence of a partnership whereby their proposed project is supported by at least one of the following organizations:

  • an organization whose mandate is dedicated to breaking isolation and relieving depression of seniors, and that encourages seniors to share their knowledge, skills and resources with each other and the community;
  • an organization that provides a meeting locale, promotes the quality of life of its senior members, offers social, recreational and cultural programs and establishes partnerships in the community;
  • a community-based organization with which the applicant organization is collaborating or to which it is referring clients/patrons for programs/services;
  • a municipal, provincial or government agency.

NHSP encourages partnerships among all kinds of groups, including those who are not generally associated with seniors’ issues. Having partnerships will be considered as an asset when your application is assessed. Remember that partners can provide resources other than funding, such as advice, volunteers and free meeting space.

If your project involves other organizations, networks or partners, please explain their role in the project.

Describe the involvement and contributions (either in-kind or in cash, including the contributions of volunteers) of other organizations, networks, partners or community members to your project.

If the focus of your activities involves other organizations (e.g. school, youth group), and the participation of a partner is essential to your project’s success, a letter from the other organization confirming their participation in your project is also required. If the participation of a partner is not essential to your project’s success, you are not required to submit a letter.

For more information, we invite you to read Fact Sheet 2 Tips for Building a Project Team and Fact Sheet 3 Tips for Building a Partnership.

Question 23 b — Does the focus of your activities involves other organizations (e.g. school, youth group)?

Letters should always include the partner’s name, position title, organization, signature, date and organization’s letterhead if applicable.

For example, if your project involves seniors tutoring school-aged children in a school program, you would need a letter from the school explaining their support of this initiative.
This is only required if the participation of a partner is essential to your project’s success. If the participation of a partner is not essential to your project’s success, you are not required to submit a letter.

Question 24 a — Who will this project benefit, and how will it benefit them?

Your project should benefit your community, or communities in the area where you live. For example, seniors can mobilize community members to clean up a local park and organize community activities. This will not only result in a more inviting park for social gatherings, but will also lead to increased cooperation to further improve the community through the partnerships that are developed.

If a specific group will benefit from this funding, please include this information. Remember that, although this program focuses on seniors helping their communities, the people who benefit most from the project can be people in the community who are not seniors.

Question 24 b — How many people will benefit from the activities of the project?

This includes information such as the anticipated number of users of a renovated facility, or the projected number of people who will read a new publication. These are not the project participants, leaders or volunteers (identified in Question 22 b, if applicable).

For example:

  • The number of people attending an informative play on seniors issues could be the number of people benefiting from the activities of that project (see example above in Question 22 b); or
  • In the case of a seniors group that is proposing to replace their furnace in order to do new activities, or to be able to continue their current activities, would list the approximate number of people that use that facility as the number of people benefiting from the activities of the project.

Remember: The project must be led and/or inspired by seniors.

Question 25 – Please attach one or more letters showing community support for your project.

It is mandatory that you submit at least one community support letter. For more information on the requirements for the community support letter, we invite you to read Fact Sheet 6 NHSP Letter of Community Support.

Letters could be from a local church, your financial institution, a local golden-age club, etc. Do not use form/template letters.

Note: Letters from project partners or members of your group are helpful; however, they are not considered letters of community support.

Supporting letters must be current and include:

  • the name and description of the organization offering support;
  • address and phone number of the organization offering support;
  • the name, position title, and signature of the writer, and the date; and
  • where possible:
    • be written on the organization’s letterhead;
    • include the website address and e-mail address.

Letters must clearly endorse the project and clearly demonstrate the following:

  • knowledge and support of your organization;
  • knowledge and support of the proposed project;
  • the need for the proposed project in your community; and
  • a sentence or two on the project’s likely benefits to the community.

If your organization’s head office is located in a different province than that in which the activities are proposed to take place, (for example, head office in Manitoba but activities to take place in Ontario), a supporting letter must be provided from an organization in the province in which the activities are to take place (in this example, Ontario), to demonstrate the needs of the community. A second supporting letter would be provided from an organization in the home province (in this example, Manitoba) to demonstrate knowledge of your organization (see Question 14).

For more information, we invite you to read Fact Sheet 5 Tips for Gaining Community Support.

Note: Letters from project partners or members of your group are helpful; however, they are not considered letters of community support.

Question 26 a — Please describe the expected results of your project.

For more information, we invite you to read Fact Sheet 4 Developing, Measuring and Reporting Project Results.

Definitions:

  • Outcomes are the short-term and intermediate changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective). They answer the questions “How do we know the project is successful?” and “How do the activities lead to improvements for the beneficiaries?
  • Outputs are direct products or services that will be produced to generate the desired outcomes; several activities could contribute to one output. They answer the question “What will the project produce or help change in the short-term?”.

Here are some examples of expected results and how your organization would measure them:

Expected results How would you measure these results?

Greater interaction and understanding between seniors and youth

Interview seniors and youth at the completion of the project and summarize the findings in your project’s final report.

Greater social involvement of isolated seniors

Survey the participants at the beginning and end of the project, asking the same set of questions and noting any changes or improvements in their social activities. Provide a summary of the survey findings in your project’s final report.

Improved networking of seniors by organizing a conference or workshop

Count the number of participants, record their impressions throughout the workshop, and summarize their main conclusions from the event in your project’s final report.

Renovations permitted continuation of activities

For example, if your project is to renovate the kitchen, you could:

  • gather feedback from users of the kitchen;
  • host kitchen activities (luncheons, community dinners), then count the number of people participating.
Question 26 b — How will you know if your project is successful?

Please describe how you will meet and track the expected results of the project. Provide a description of how the overall success of the project will be measured, monitored and reported after the project.

Proposals must include qualitative and quantitative Results Measurement Indicators. At least one Result Measurement Indicator must be provided for each of the project’s expected results identified under Question 26 a. The results must be measurable and clearly linked to the program’s objectives, and project activities.

Measuring results is a way to ensure that you know how your project is progressing towards meeting the expected results. It helps connect a project’s activities and outputs to its intended outcomes as well as the Program’s overall outcomes. ESDC uses the information you provide in this section to assess the quality of your application and your capacity to demonstrate results.

Here are examples of Results Measurement Indicators (refer to examples of results measurement indicators under Question 26 a of the guide for more information):

  • The number of senior participants using your facility, program and/or services before and after your project;
  • The number of programs and/or activities provided at your facility before and after your project; and
  • How many people have benefited from the programs and/or activities of the project in your community?

Application Part C: Project Budget

Question 27 — List in the table below all expected sources of funding for your project, both cash and in-kind.

Although having funds from another source is not a requirement to receive New Horizons for Seniors Program funding, it can help demonstrate community support for your project.
ESDC will use the information provided in this section to verify that your funding request conforms to the requirement for funding from other sources. “Other sources of funding” includes any source of funding (including from your organization) other than any federal government programs/sources.

Definitions:

Anticipated funding is the amount of money or in-kind contributions that your organization has requested, but which you are unsure of receiving.
Confirmed funding is the amount of money or other in-kind materials or services that an individual or organization guarantees for your project.

The amounts you enter here must add up to the total of the columns entitled “Funds from other sources” in Part D: Budget Summary.

In-kind funding ($ value)

In-kind contributions are non-monetary goods or services that may be contributed to the project by your organization or other organizations or partners for which your organization will not be requesting re-imbursement. In-kind support may include donated equipment, services or labour necessary for the proposed project that would otherwise have to be purchased. Indicate approximately how much you would have to pay if you had to buy these items or pay for these services. Identify only those in-kind costs related to your proposed project.

Examples of in-kind contributions:

  • A recreational centre provides its sports equipment free of charge for use for project activities.
  • A local art store donates art supplies for the project activities.
  • A town centre offers a piece of land for use to grow the project’s garden.
  • An financial consultant offers free sessions to seniors.

Please see the chart below for additional examples.

Funding
Source of Funding Cash In-Kind Confirmed funding Anticipated funding
Government ESDC $7,164 x
Non-Government Club Y $2,500 x
ABC Company $1,100 x
Gardener $400 x
Your Organization’s Contribution $500 x
Total:
These amounts should be the same as your organization’s total “Funds from Other Sources” in the Budget Summary.
$9,664 $2,000

Note: If you have already, or if you are planning to submit an application for funding through The Enabling Accessibility Fund (EAF), please let us know.

Question 28 — Please describe the main expenditures your organization plans to make with this grant in order to meet your project objectives.

This description should explain what you expect to have to pay and buy to complete your project. Please be sure you explain how these expenditures relate to the proposed project activities.

1. Capital expenditures (building renovation and repair): These are all of the costs related to building renovation or building repair projects and include items such as lumber, building materials and supplies, windows, fixtures, and labour (contactors, trades people, etc.).

Note: Please ensure compliance with laws and regulations. For example, does the building code require a permit or certified tradesperson to renovate the plumbing? If the work is completed by a plumber whose certification has expired, will insurance cover damages caused if a pipe bursts during the renovation?

2. Capital assets (equipment purchase and replacement): Capital costs are non-consumable single items or a grouping of similar items which form one identifiable functional unit that is not physically incorporated into another product or not fully consumed by the end of the project and has a purchase or lease value of more than $1,000 before taxes, but does not include constructions or renovations by the recipient in connection with the implementation of the project. For example, a group of similar items could be a public address system for seniors events, comprised of an amplifier ($600), two speakers ($150 apiece), a microphone ($150), stand and cables ($100), which equal $1,150 in total since they are a collection of items designed to work together. Non-consumable items are those that will continue to exist after the funding period ends, such as equipment, electronics, furniture, kitchen appliances etc.

Important: A single computer (including monitor), or a laptop, will be considered up to a maximum value of $750 (before applicable taxes). If your funding request exceeds this value, it will be reduced accordingly. For example, a laptop, and a computer with a monitor (i.e. two new computers) will be considered up to a maximum of $1,500. This does not include peripheral equipment such as scanners, printers, or computer software.

3. Professional fees: Relates to services provided by someone who is not an employee of your organization, often associated with a service contract or external consultant. Some examples include fees paid to outside facilitators, presenters, trainers, researchers, etc. Do not include staff wages, mandatory employment related costs (MERCs) or honoraria* costs in this category, nor should these be included under professional fees costs to administer the project.

Honoraria are token payments made to express gratitude or to symbolize respect. Honoraria should not be used as an alternative to a service contract or agreement, professional fees, or as a replacement for salaries or wages.

Note: The purpose of NHSP’s funding is to enable you to carry out the project with the sole purpose of paying the eligible expenditures. You may not have another entity take over the day-to-day management of the project for your organization; otherwise your application becomes ineligible. By signing this Application/Agreement you declare that you have read, understood and agree with the Articles of Agreement. Therefore, should you be found at fault, after having received NHSP funding, as of the date that you (applicant organization/Recipient) no longer meet the eligibility requirements of the Program, the grant payment shall be considered a debt owed to Canada (and the grant payment will need to be reimbursed).

4. Staff Wages & Mandatory Employment Related Costs (MERCs) – maximum of 25% of the funding request: These are wages and mandatory employment-related costs for staff of your organization. For example, wages for a coordinator or project manager who is presently, or will be, employed by your organization to conduct the project activities. However, please note that the purpose of the program is not to create employment opportunities or wage subsidies.

Staff wages and MERCs must be less than 25% of the total amount requested from the NHSP which reflects the program’s focus on volunteerism. For example, an application for $25,000 can only include at most $6,250 in staff wages.

You can use the following calculation:

Requested funding ($) x 25% (0.25) = Maximum amount for staff wages
$24,000 x 0.25 = $6,000

The Department will verify that the staff wages and MERCs are within the 25% threshold and, where necessary, will adjust those requests that exceed it to bring them to the 25% maximum.

5. General Project Costs: Include items such as:

  • materials and supplies such as chairs and tables (non-consumable single items or a grouping of similar items that cost less than $1,000);
  • transportation or travel (e.g. costs to transport participants to activities, speaker’s travel expenses, etc. Remember, costs to provide personal transportation services to seniors are ineligible.);
  • equipment or facility rental necessary to conduct the new activity such as rental costs for premises for new music classes (not to include any portion of current rent);
  • hospitality/honoraria* (monetary compensation) – must not include staff wages or professional fees;
  • printing, publishing or advertising costs.

Provide further budget details using the format described below. The budget details are a detailed breakdown of the costs by project activity. The NHSP will fund only those expenses and activities directly related to your project.

Please include the name of the organization(s) that will contribute funds and/or in-kind contributions to this project (including ESDC as listed in the table at Question 27).

Here is an example of a community garden project budget:

Capital Assets: The shed will be used to store the garden tools and equipment to keep them safe. Three estimates were submitted and we have chosen the one from the ABC Company because the size is adequate, it is of good quality and it was on sale.
Storage shed (10’x8’): $1,600
Anticipated in-kind contribution of $1,100 from ABC Company and $500 represents the organization‘s contribution.

Professional Fees: Workshop Instructor: two workshops at $200/each = $400
In-kind contribution of $400 confirmed from a retired gardener.

Staff Wages & MERCs: Project coordinator will have the responsibility to create the seniors committee; assist the seniors in planning the workshops; planning the work schedule and the advertising campaign, as wells as manage the budget, etc.
Project Coordinator: ($20/hour x 15 hours/month x 4 months= $1,200 + MERC = $1,344 requested from NHSP.

General Project Costs: Seniors will be involved in obtaining the estimates and choosing the best one. They will also purchase the necessary equipment.
Soil: $435; Mats: $775; Benches: $800; Tables: $400;Seeds: $297; Hoses: $113 = $2,820 requested from NHSP
Gardening tools (10 spades, 40 trowels, 10 rakes, 10 garden forks): $3,000 requested from NHSP.
Gravel: $350; Advertising: $260); Workshop supplies: $1,890 = $2,500 anticipated in-cash contribution from Club Y.

Application Part D: Budget Details

See table below to assist you in completing the budget details:

Part D: Budget details
Item
(provide details for each)
Amount requested from NHSP Funds from other sources Total cost for this category ESDC Approved
(Department Use)
Cash In-Kind
Capital expenditures
(building renovations and/or repairs)
$ $ $ $  
Capital assets $ $ $1,600 $1,600  
Professional fees $ $ $400  $400  
Staff wages & MERCs $1,344 $ $ $1,344  
General project costs $5,820 $2,500   $8,320  
Total $7,164 $2,500 $2,000 $11,664  

The NHSP will fund only those expenses and activities directly related to your project.

Consider the most cost-effective ways to administer and run your project. If purchasing equipment, base your budget on the reasonable cost of the item in your community.

Important: The total amount requested from NHSP must not exceed $25,000, including applicable taxes, otherwise your application will not be considered. For example, a project that will cost $50,000 overall cannot request more than $25,000 in funding from NHSP.

Use the “Item” column to list the items you will need to carry out your project. Also, include a short explanation below each item requested.

Reminder: Funds you spend on your project before the approved project start date will not be reimbursed. Therefore, activities which have started before approval, and all costs associated with those activities, are ineligible. Costs associated with ongoing operations or general operating costs are not eligible.

Application Part E: Checklist

Please double check to make sure you have included all of the applicable attachments. Applications for funding cannot be considered complete without them. Please see the guide under the Apply tab for the application checklist.

Application Part F: Declaration and Agreement

Carefully read your application before signing.

Ensure you have reviewed all the clauses contained in the Grant Agreement portion of the document, as if approved, your application becomes a grant agreement.

Please ensure that your application is signed by an official, authorized representative of your organization. People with signing authority are normally one or more of the executive members of the board of directors (president, vice president, secretary or treasurer) and employees of the organization (chief executive officer, executive director, chiefs of finance or human resources). Make sure that the persons identified in Question 10 sign the application form.

The Application for Funding/Agreement must be signed in accordance with the organization’s statutes, by-laws or other constituting documents or as established at your financial institution. For example, the president and the chief financial officer may be required to sign all outgoing documents. Ad-hoc organizations will need to establish this prior to applying for funding.

If your application is approved as presented, it will be signed by a representative of the New Horizons for Seniors Program and will become a grant agreement between your organization and the Department.
Should there be modifications to the application after NHSP’s review (i.e. reduction of requested amount because of ineligible costs), you will be advised of the changes when receiving departmental decision.

In both instances, a copy of the signed agreement will be sent to you. You will be expected to use the grant funds for the project as described in your application and to abide by the Articles of Agreement included with your application.

Next step

How to Apply

Before you get started, if you have any questions or would like to discuss your project idea with us, you can call 1-800-277-9914 and press “0” to speak with an agent.

Steps to Apply:

Note: Let us know immediately by communicating with the NHSP representative identified in the acknowledgement letter of any changes that occur in your organization or your application, after you apply, (e.g. mailing or e-mail address, phone number, name of contact person, or sources of funding). However, no changes can be made to the project activities in the application itself once the Call is closed.

Application Checklist

In order for your application to be eligible for funding, you are required to submit your application in one complete package by the closing date of the Call for Proposals (postmarked), including the required additional documents.

You are required to include:

  • A list of your Board of Directors (BoD) members under Section B - Part 4 - Annexes:
    • provide the names and phone numbers of your organization’s board of directors or governing body; or
      1. if your organization is an ad-hoc committee, provide the names, phone numbers and addresses of all the committee members.
  • Also provide the names and titles of persons authorized to sign a legal agreement on behalf of your organization, as well as the number of people required to sign an agreement. These are the persons who are responsible for signing legal documents (e.g. cheques) for your organization (under Section B - Part 4 – Annexes).
    • Ensure those same people sign Section C2 – Declaration and signatures (Agreement) of the grant application/agreement, while respecting the number of signatures required by your organization.
  • Proof of your organizations type, legal status and governance structure: Provide a document that clearly shows that your organization falls into the Organization Type that you have identified under Question 5 of the application:
    • If your organization is incorporated, send a copy of one of the following: letters of patent, articles of incorporation, certificate of incorporation or memorandum of association, your rules, by-laws or constitution;
    • A document from the Canada Revenue Agency (CRA) that includes your organization’s business or registration number with the CRA (tax related document that includes your organization’s business or registration number with the CRA);
    • If your organization is not incorporated, send a copy of your rules, by-laws, council resolutions or constitution;
      1. Aboriginal organizations that are part of a band must include a copy of a Band Council Resolution (BCR) or any other permission required. Note that the BCR must reflect knowledge and approval of the activities in your proposal.
  • a minimum of one letter showing community support for your project (see Question 51);
  • a letter from your project partner(s) confirming their involvement, required if applicable (e.g. a school supporting tutoring program, support in completing the application) (see Question 51).

For activities which include renovation or retrofit of facilities:

  • Provide copy of your lease agreement, letter of understanding, etc., with at least a five-year lease period remaining, including details of the maintenance and upkeep agreement.
    • The lease needs to be between the applicant and the property owner. (If the lease improvements are not the responsibility of the applicant, they will not be eligible.)
    • If you are the owner of the premises, no building ownership documentation is required. (Construction work for a private home or dwelling is not eligible.)
  • If you are not the owner of the premises, a letter of consent is required for every application requesting capital improvement: you must provide a letter of consent from the landlord/lease provider confirming they agree with the proposed renovation or repair (see Question 44);
  • External cost estimates for renovations or repairs to your facility are optional; however, they are helpful in understanding the scope of your project. In addition, discussing your project with vendors can also identify possible permits that may be required for your project and avoid possible cost over-runs. These quotes can be attached with your application.
  • Guidance: Ensure you are in compliance with laws and regulations. For example, does the building code require a permit or certified tradesperson to renovate the plumbing? If the work is completed by a plumber whose certification has expired, will insurance cover damages caused if a pipe bursts during the renovation?

Note: Should your organization be using the facility which is rented by another entity, the entity renting the facility must submit the application. In this case, a partnership letter will be required to demonstrate how the entity is working with the seniors’ group to offer activities to seniors.

For example:

  • The Seniors Club is renting the community centre, which is owned by the municipality and also used by the Lions Club on occasion.
  • The Seniors Club asked the Lions Club to complete the application on their behalf since they have more experience.
  • In this case, the application must be submitted in the name of the Seniors Club since they have the lease and the proposed activities are mainly for their own benefit.

Important: All letters of support and partnership should include the name, position title, organization name, signature of the writer, address, phone number and date, as well as the organization’s letterhead, if applicable.

Once you submit your application, it is not possible to make any changes such as changing the project activities.

Submit your application

Your application must be submitted by mail no later than July 10, 2015 before 11:59 p.m. EST (postmarked). Applications received after this deadline will be disqualified.

Ensure you have reviewed all the clauses contained in the Grant Agreement portion of the document, as if approved your application becomes a grant agreement.

Notice to applicants

Please note that this document is a combined Application for Funding/Agreement. The Application is subject to approval following an assessment by Employment and Social Development Canada (ESDC) officials. The applicant will be notified of the results of the review. Should the Application be approved, the document will become in whole a legally binding Agreement subject to ESDC Terms and Conditions. Further, activities started prior to approval of the Application will be deemed ineligible for funding.

When submitting the Application for Funding/Agreement, the applicants must be authorized to sign a grant agreement with ESDC.

The information collected in this Application for funding/Agreement will be used, and may be disclosed, for the purposes of assessing the merits of your application. As part of the assessment process, the information may be shared with external consultants, review committee members, officials in other departments, federal, provincial and/or territorial governments or Members of Parliament.

It may also be used and/or disclosed for policy analysis, research, and/or evaluation purposes. In order to conduct these activities, various sources of information under the custody and control of ESDC may be linked. However, these additional uses and/or disclosures of information will not impact on your project.

In the event that the application contains personal information, the personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information that are set out in the Department of Employment and Social Development Act.

The application is also subject to the Access to Information Act (“ATIA”). The ATIA provides every person with a right of access to information under the control of the department, subject to a limited set of exemptions. Instructions for obtaining access to this information are outlined in the government publication entitled Info Source, which is available at the following website address.

Info Source may also be accessed on-line at any Service Canada Centre.

After you apply

There are three phases in the application review process:

Screening

Applications postmarked by the application deadline are reviewed for eligibility by the Department to ensure they meet the Program’s eligibility criteria. Applications will be rejected at the screening phase for any of the following reasons:

  • The application is late (i.e., postmarked after the deadline);
  • The application is incomplete and/or not signed by the authorized representatives of the organization;
  • The required attachments are missing – for instance, you are missing:
    • at least one original letter or other original document demonstrating community support for your project; or
    • documents that confirm your organization’s legitimacy and governance;
  • The project does not meet any of the program objectives;
  • Proposed activities are your organization’s core, existing or on-going activities;
  • Proposed activities do not include a strong role for seniors in their planning and/or delivery; or
  • Budget costs exceed funding limits (i.e., single funding applications that exceed the $25,000 limit will be screened out).

Assessment

After the screening process is complete, eligible applications are reviewed and assessed in collaboration with the Regional Committee in your province or territory. Committee members include people active in seniors’ and community issues. The committees also normally include representation from federal and provincial or territorial governments. In Quebec, a Joint Management Committee, made up of representatives from the Quebec government and Employment and Social Development Canada, review and assess applications in accordance with the Canada-Quebec Memorandum of Understanding on the New Horizons for Seniors Program.

If irregularities have been found in relation to projects previously funded by the department, ESDC reserves the right to reject your application without assessing it until the irregularities have been remedied.

Applications are assessed on a number of criteria, including:

  • the strength of the community support for the project;
  • the anticipated positive impact on seniors and/or their communities (such as their strong role as leaders in their communities);
  • the project’s cost-effectiveness;
  • the potential for the activities to continue after the funding ends, if applicable;
  • other New Horizons for Seniors funded projects in the same community; and
  • the results of any of your organization’s projects that were previously funded by ESDC.

There is significant demand for funding for capital assistance, and more applications are received than can be funded. Therefore, funding is more likely to be awarded to organizations that clearly demonstrate a strong link between the proposed renovations or equipment replacement and activities that clearly meet at least one of the Program's other four objectives. Additional criteria may be considered during the assessment of proposals, such as the security or soundness of facilities or equipment that could compromise the safety of seniors.

In order to achieve the maximum possible impact for seniors and their communities, Regional Committees will consider the following types of elements when reviewing applications:

  • the degree to which projects engage seniors, including Aboriginal seniors, in project design and delivery;
  • the degree to which projects capitalize on seniors’ leadership and abilities, and facilitate seniors’ contributions to their communities;
  • the location of proposed activities and in particular those that target seniors living in rural and remote areas;
  • the number of seniors to be impacted as well as their diversity. For example, projects that include seniors of all ages, as well as ethno-cultural communities, Aboriginal communities, Francophone communities, seniors of all sexual orientations and seniors with disabilities;
  • the degree to which the projects reflect the cultural and linguistic sensitivities of the province or territory;
  • community groups that previously have not received grant funding from the New Horizons for Seniors Program. Communities could be geographic, cultural, linguistic or religious in nature or could focus on new immigrants; and
  • a project’s lasting impact on, or enduring contribution to, a community.

Final decision

The regional committees make recommendations to Employment and Social Development Canada (ESDC); the Department makes the final decision.

You will be advised of the final decision by letter. You will receive a written decision from the Department in early 2016.

If approved, your application becomes a grant agreement.

Please note that funding decisions are final and that there is no appeal process.

New –Direct deposit is the preferred payment method by the Department and will become the only payment option in the future.

You can contact us at 1-800-277-9914 (press “0” to speak with an agent). We will put you in touch with the appropriate NHSP representative.

Follow-up

Acknowledgment letter

You will be notified by e-mail or by mail (only if you do not have an e-mail address) that we have received your application.

At the top of the acknowledgment letter, you will be provided with a project number which you need to use as reference in any future communication with the Department regarding this application.

Acknowledgment letters will be sent within 21 calendar days of the closing date of the Call. If you have not received an acknowledgement letter 5 weeks after the closing date of the Call, please Contact us at 1-800-277-9914 and press “0” to speak to an agent. We will put you in touch with the appropriate NHSP representative who can discuss your application.

You should not assume any commitment on the part of ESDC until funding has been approved and the Application for Funding/Agreement has been signed by a representative of ESDC. ESDC will notify you in writing of the outcome of the review of your application.

Progress Calls

For any changes that occur in your organization or your project after its approval, contact the NHSP representative indicated in your acknowledgement letter immediately (e.g. mailing or e-mail address, phone number, name of contact person, activities or delays).

Final report

Funded organizations must submit a final report within 30 days of the project end date in their agreement and send it to the New Horizons for Seniors Program office in their province or territory. The final report template will be provided in the approval package notifying funded organizations of the Department’s decision.

Reporting on time shows good project management. Should your organization fail to submit a final report on time it may impact your organization’s ability to obtain funding from the Department in the future.

Disposal of Capital Assets

When the project ends, organizations may either keep the capital items that were bought with NHSP’s funding and use them for other community-related activities or donate them to other not-for-profit organizations in the community, provided that the Department agrees. Organizations may not keep these items for personal use. Should your project be approved, organizations will be asked to inform the Department of their plan for the disposal of capital assets.

In cases where the purchase of capital assets is only partially funded by NHSP, the various funders will need to agree on the method of disposal.